Executive Administrator

Summary

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services ’ company, is looking for a Executive Administrator to support the Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA) in the mission to defend against cyber threat actors that target the United States.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities.

We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Leads and directs the activities of a team of 9 senior adminstrative professionals supporting the CISA Cyber Security Division executive staff.
• Conduct research, prepare reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Provide coordination of administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance
• Provide office administration, records management, knowledge management, task allotment and tracking, quality control and assurance.
• Facilitate the coordination, response, and monitor of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures.
• Coordinate and prepare travel arrangements, authorization, and vouchers.
• Write and edit memos, develop spreadsheets, file, and copy documents.
• Assist in preparing correspondence, briefing materials, draft talking points, and reports for review / approval by Government staff.
• Coordinate and schedule internal and external meetings, organize, and maintain calendars.
• Coordinate media appearances / interviews and congressional meetings / briefings.
• Provide logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations.
• Assist with providing all aspects of meeting and conference planning, coordination, and execution to include identification of stakeholders, booking of appropriate meeting space, timely preparation and delivery of meeting invitations, preparation of agendas, briefing materials, and name tents and name badges.
• Take meeting minutes / notes, provide executive summaries and action items for Government approval, and distribute once approved.
• Ensure Compliance with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures.
• Assist with record management by reviewing, filing, scheduling, and archiving documents.

Qualifications

• 10 years of experience managing executive strategies involving executive secretariat guidelines.
• Excellent oral and written communication skills, fluent in English
• Must be able to report onsite, to the clients Washington, DC location, Monday- Friday.

Final salary determination based on skill-set, qualifications, and approved funding.

Many of our jobs come with great benefits Some offerings are dependent upon the role, work schedule, or location, and may include the following :

Paid Time Off

PTO / Vacation hours accrued per pay period / 136 hours accrued annually

Paid Holidays - 11

California residents receive an additional 24 hours of sick leave a year

Health & Wellness

Medical

Dental

Vision

Prescription

Employee Assistance Program

Short- & Long-Term Disability

Life and AD&D Insurance

Spending Account

Flexible Spending Account

Health Savings Account

Health Reimbursement Account

Dependent Care Spending Account

Commuter Benefits

Retirement

401k / 401a

Voluntary Benefits

Hospital Indemnity

Critical Illness

Accident Insurance

Pet Insurance

Legal Insurance

ID Theft Protection

Estimated Salary / Wage

USD Up to USD