Administrative Specialist

Administrative Specialist

Founded in 1952, RubinBrown LLP is one of the nation's leading accounting and professional consulting firms. The RubinBrown name and reputation are synonymous with experience, integrity and value.

RubinBrown redefines the full-service experience by combining technical and industry expertise with a commitment to personal and high-level relationships.

Major Responsibilities

• Manage the engagement letter process
• Assist partners with timely production of engagement letters, working with EAs to provide lists and start process
• Create, edit and send engagement letters via paper, Docusign or other various electronic methods
• Track and re-send engagement letters, as necessary
• Receive engagement letters and finalize in system
• Billing support, as needed (eg mailing final invoices, etc)
• Database corrections and updates
• Serve as back-up to provide general office assistance for Executive Assistant absences, overflow tasks and tax department specific duties
• Scan and file various documents for team members
• Produce documents in Microsoft Word, Excel, and PowerPoint using designed templates
• Send / receive documents via Docusign and Safesend
• Send department specific communications and documents (eg rep letters, confirmations, etc)
• Front desk and switchboard coverage, as needed
• Special projects, as assigned

Preferred Experience / Background / Skills

Working Conditions

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W / M / Vet / Disabled

Colorado, Nevada and Illinois Salary Statement :

The salary range displayed is specifically for those potential applicants who will work or reside in the states of Colorado, Nevada or Illinois if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data / ranges, applicant skills and prior relevant experience, degrees and certifications (e.g. JD / technology)

Benefits Summary