Temporary Administrative Assistant - JOB ID# 12234

Seeking a Temporary Administrative Assistant to join The Academy of International Studies - Bloomfield, CT

Position Purpose

Provides reception duties and a wide variety of complex and confidential administrative tasks, communicating information, assisting and ensuring compliance with department / program policies and procedures.

Essential Job Functions

• Composes documents and correspondence for the purpose of requesting or providing information, confirming events, etc.
• Prepares copies and distributes notices, memoranda or other correspondence for the purpose of informing employees, students, parents, and others regarding activities, events or other work-related matters.
• Attends meetings as assigned for the purpose of conveying and / or gathering information required to perform functions.
• Assists in maintaining the calendar for the program for the purpose of coordinating the scheduling of work-related appointments, activities, meetings,etc.
• Assists in planning and scheduling events and activities.
• Assists in maintaining documents, confidential files and records for the purpose of providing up-to-date reference for compliance.
• Answers telephone calls, and provides information and assistance to callers.
• Serves as liaison with outside organizations.
• Monitors office supply needs.
• Acts as a liaison for IT, office equipment and facility needs.
• Coordinates and manages confidential students' Individualized Education Plans and related paperwork.

Note : The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computers, copy machines, fax machines, and telephones.

Knowledge, Skills and Abilities

• Ability to describe problems, verbally and in writing, to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or verbal form.
• Ability to use personal computers and software applications, including Microsoft Office products.
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately and in a timely manner according to standardized procedures.
• Ability to maintain confidentiality of information.
• Strong organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

• High school diploma or equivalent required, Associates or Bachelor's degree preferred.
• 2 years previous office experience preferred.
• Bilingual preferred.
28 days ago