Executive Assistant to Chief Legal Officer

A global, well-resourced and established finance firm is seeking an Executive Assistant and thought partner to the Chief Legal Officer.

This firm is seeking candidates with practiced discretion and strength within client-facing communications and presentation preparation skills.

As the Executive Assistant, you will provide high-touch support owning calendar, travel booking, expense reports, and special projects.

If you have a team mentality and proactive nature, this firm and Executive is excited to meet you! If a high touch, relationship-based administrative support role is what you seek, we want to hear from you!

Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.

About the Job :

• Conduct projects and research-based tasks as needed for the Executive and their associated team.
• Compile meeting materials and agendas, compose, edit, and finalize documents, spreadsheets, and ad hoc written material with fine attention to detail and accuracy.
• Create and edit PowerPoint presentations in addition to researching talking points for meetings.
• Provide general administrative support with a special emphasis on calendar management, international and domestic travel booking and planning, and invoicing / expense reporting tasks.
• Systematize calendars and schedules to accommodate ever-changing agendas, commitments, and travel accommodations; plan and execute travel itineraries with the ability to anticipate and resolve potential changes.
• Collaborate with other administrative support team members and departments to best support leadership.
• Create expense reimbursement forms, invoicing documents, and various financial document tracking spreadsheets.

About the Culture :

• Client and team-oriented firm with an emphasis on respect for all and inclusivity.
• Busy but kind executive looking for realistic support.
• Highly competitive overall compensation and benefits package, including medical and dental coverage, 401(k) matching, and additional wellness incentives!

About You :

Career Executive Assistant. You possess ten years of prior Executive Assistant experience, preferably within the C-suite.

You know how to monitor changing priorities. Bachelor’s degree required.

• Trustworthy. You handle sensitive or confidential information like a pro.
• Perceptive. You are excellent at anticipating your executive’s needs and possess high organization and strong judgment.
• Executive judgment. You have superior understanding of when to escalate tasks or troubleshoot.
• Resourceful. You’re an active learner and highly skilled working across MS Office, particularly PowerPoint.
• Team player. You’re approachable and always in the right mindset to get the job done and ensure everyone has what they need.
• Proactive. You understand changing priorities and adapt quickly.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed.

Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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