Executive Assistant II

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens ourwhich are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Division of Research supports one of the largest research universities in the United States and is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation.

Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. To learn more, visit

What We Want

We are seeking an Executive Assistant II who provide executive-level administrative support to a variety of positions within the Office of the Vice President for Research.

The preferred candidate will have a Bachelor’s degree and Texas A&M University System experience. Exceptional customer service skills, event coordination and management, project management skills.

Professional experience in research administration or executive office in higher education setting. We are looking to hire a candidate who is a team player and who will promote collaboration and cooperation while working within a team.

If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What You Need To Know

Compensation will be commensurate to the selected hire’s experience.

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience :

Bachelor’s degree or equivalent combination of education and experience.

Four years of office administration experience.

Required Knowledge, Skills, and Abilities :

Excellent verbal and written communication skills.

Exceptional organization skills and the ability to manage multiple projects

Strong interpersonal skills and the ability to work under deadlines.

Customer service skills, analytical, critical thinking, collaborative, excellent time management, organized, detail- oriented, maintains confidentiality.

Ability to multi-task and work cooperatively with others.

Ability to cultivate and maintain professional working relationships.

Knowledge of Office 365, Microsoft Teams, Microsoft applications including Outlook, Word, Excel, Access, PowerPoint, also Adobe Sign document management, WordPress, Zoom.

Preferred Qualifications :

Bachelor’s degree and Texas A&M University System experience preferred.

Exceptional customer service skills, event coordination and management, project management skills.

Professional experience in research administration or executive office in higher education setting.

Responsibilities

Executive Administrative Support- Provides support to the Director, Operations, in support of the vice president for research in maintaining division organizational practices, establishing processes and metrics.

Maintains high-level interactions with the campus community and will assist with highly confidential and critical administrative matters.

Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel arrangements and itineraries, prepares expense reports.

Compiles reports, maintains records, and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature.

Plans and prepares reports, manuals, and publications. Research, compiles, and applies information, making evaluative judgments on appropriate data to use.

Interprets and implements policies, rules, and regulations. Provides support for committees convened. Coordinates and monitors action items and assignments made by the administrators.

Back-Up Support - Provide executive-level administrative support within the Office of the Vice President for Research, including Associate Vice President for Research (AVPR)s, using discretion and independent judgement.

Maintains high-level interactions with the campus community and will assist with highly confidential and critical administrative matters.

Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, prepares expense reports.

Projects / Committees - Provides administrative support and coordination for special projects. Provides administrative support for reports and reporting, special projects and committee assignments.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.

Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least month

Automatically enrollment in the Teacher Retirement System of Texas

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

and for completing a degree while a Texas A&M employee