Job Description
Job Description
Salary :
Communication & Collaboration
- Effectively collaborate with project team regarding contract documents, change orders, contract modifications, and approvals.
- Solicit problem-solving ideas.
- Communicate with Accounting to ensure all subcontract documents are fully executed prior to payment.
- Communicate and collaborate with subcontractors during the project’s pre-construction, construction, and job close-out phases.
- Collaborate with in-house counsel regarding contract documents, if needed.
Documents & Applications
- Compile and issue subcontracts, work orders, purchase orders, subcontractor compliance, and change orders.
- File and maintain fully executed contract documents.
- Vetting of subcontractor pre-qualifications about W9 status and insurance coverage limits.
- Ensure Project Managers have the latest versions of subcontract documents prior to the PM creating pre-bid packages.
- Commit fully approved subcontract and vendor-related costs in Timberline Construction Accounting software.
Project Assistance
- Assist in the development and enhancement of project reporting.
- Assist with special projects as requested.
- Support subcontractors with documents process for the length of projects.
- Assists with overall Project Management responsibilities, including drafting owner billing schedule of values, scheduling, and coordination of subcontractors and vendors.
- Subcontractors Submittals, O&M’s
- Vendors Equipment lead time, scheduling
- Involved with various aspects of the bid process, including managing bidding in Procore (or desired method,) subcontractor communication, organizing incoming bids for final leveling and selection.
- Distribution of Project Plans
- Submittal distribution for all scopes of work, documentation
- Upkeep of records and submittals, O&M requests during course of construction to proactively prepare for close out.
- 179D
- Assist with project change orders.
- Building permit research, applications, distributions
- Creating or reviewing, sending of subcontracts / agreements based on Exhibit A creation (by PM or with review and approval of PM)
- Davis-Bacon, ESSER, Funding compliance maintenance as required.
- Work with Safety to ensure jobsite safety posting requirements.
- Project close-out up to and including Operations & Maintenance Manuals, Substantial Completion, Warranty Letter creation and execution, and preparation for handover to Performance Assurance.
General Office Duties
- Coverage of front office duties, including front desk coverage, mainline telephone answering, etc. when an urgent need arises.
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