Job Description
Job Description
Job Title : Sales Support Specialist
Department : Sales
Status : Full Time / Non-Exempt
Reports To : Chief Sales Officer
An Executive Sales Assistant provides essential support to the sales team and executives, ensuring smooth operations and efficient communication.
This role involves a combination of administrative tasks, coordination, analytics and data management.
Essential Functions :
- Schedule Management :
- Coordinate and manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prioritize tasks and ensure the executive’s time is optimized for sales-related activities.
- Communication :
- Handle incoming calls, emails, and inquiries promptly and professionally.
- Direct messages to the appropriate team members or respond directly as needed.
- Maintain effective communication channels within the sales department.
- Administrative Tasks :
- Draft, edit, and proofread correspondence, presentations, and reports.
- Prepare sales-related documents, including proposals, contracts, and sales agreements.
- Maintain organized files and records.
- Data Management :
- Update and maintain customer databases, tracking leads, prospects, and client interactions.
- Generate sales reports, analyze data, and provide insights to support decision-making.
- Ensure accurate data entry and data integrity.
- Event Coordination :
- Assist in organizing sales events, conferences, and trade shows.
- Coordinate logistics, manage registrations, and oversee event details.
- Collaborate with marketing and sales teams to maximize event impact.
- Sales Transactions :
- Contract management.
- Interact with finance and operations teams to ensure timely and accurate transactions.
- Market Insights :
- Conduct market research to identify trends, competitive landscapes, and potential opportunities.
- Gather information on customer preferences, industry developments, and emerging markets.
- Provide actionable insights to the sales team.
- Financial Tracking :
- Assist in budget management related to sales activities.
- Reconcile expense reports, track sales-related expenses, and maintain financial records.
- Assist in sales goaling process.
Collaborate with accounting to ensure compliance with financial processes.
Minimum Qualifications :
- Education : A bachelor’s degree in business administration, marketing, or a related field is preferred.
- Experience : Previous experience in sales support, administrative roles , or customer service is an advantage.
- Skills :
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication skills (both written and verbal).
- Ability to multitask, prioritize, and adapt in a fast-paced environment.
Equal Employment Opportunity 07 / 2024
30+ days ago