A leading investment firm seeks an experienced and proactive Executive Assistant to support a c-level executive and assist with administrative projects for back office teams.
The firm prides themselves on having a fantastic and collaborative culture. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Only qualified candidates will be considered. Qualified candidates will have 10-15 years of experience supporting c-suite and additional teams coming out of asset management.
Key Responsibilities :
- Manage and organize the executive’s calendar, scheduling meetings and appointments while prioritizing conflicting needs.
- Prepare and edit correspondence, reports, and presentations.
- Assist back office teams with administrative projects, including document preparation, data entry, and report generation.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for the executive and other team members.
- Support the planning and execution of company meetings, events, and conferences.
- Maintain organized files and records, ensuring easy access to information.
Qualifications :
- Bachelor’s degree required.
- 10+ years of experience as an executive assistant in a similar capacity, within the asset management industry.
- Excellent knowledge of Microsoft Office Suite.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively in a team environment.
- Flexibility to adapt to changing priorities and urgent deadlines.
- Exceptional organizational skills and attention to detail.
What We Offer :
- $140,000 - 170,000 compensation range
- 100% of medical, dental, and vision paid for by the firm
- 401K match
- Discretionary profit sharing
- Opportunities for professional development and career advancement.
- A dynamic and inclusive work environment.
Board Liaison & Executive Assistant to the CEO
The Executive Assistant provides high level administrative support to the CEO, drives all board of directors related activities and materials, and serves as the primary administrative liaison to the board of directors within the Office of the CEO. The EA also serves as primary administrative liaison...
Executive Assistant to Chief Development Officer, Chief Legal Officer, and Chief Equity Officer
As an Executive Assistant to our CDO, CLO, and CEqO, you will be part of a collaborative team that works every day to help our organization actively fight the systemic discrimination that plagues our country. Executive Assistant to Chief Development Officer, Chief Legal Officer, and Chief Equity Off...
Executive Assistant to Museum Director
A prestigious museum located downtown NYC is looking for an Executive Assistant to the Managing Director. Manage the Director’s calendar and to-do list to strategically prioritize their time and areas of focus amidst shifting needs and competing demands. A successful EA will have a ‘yes’ oriented mi...
Executive Assistant to the CFO
The Executive Assistant will support the companies Treasury, Tax, and Finance Departments, as well as, the Chief Financial Officer, department heads, and other team members. Support Treasury function by ensuring the company funding memo documentation process is compliant with all internal protocol. ...
Assistant To The Executive Director Of Accounts Payable
The Finance Office / the Office of Fiscal Operations is requesting to hire an Associate Staff Analyst (ASA) to function as an Assistant to the Executive Director of Accounts Payable in the DHS Human Services Payment Unit to work on the Sanctuary Portfolio that is projected to grow from 60 contracts ...
Temp to Perm Executive Assistant
Our client, a retail fashion brand, is looking for a temp to perm Executive Assistant to join their NYC office! The ideal candidate will be proficient in Japanese and English languages, be detail and task oriented, and thrive in fast paced environments. Provide support and assistance to executives. ...
Executive Assistant to the CFO
The Executive Assistant will support the companies Treasury, Tax, and Finance Departments, as well as, the Chief Financial Officer, department heads, and other team members. Support Treasury function by ensuring the company funding memo documentation process is compliant with all internal protocol. ...
Temp to Perm Administrative Assistant
Administrative Assistant to join their NYC team! The ideal candidate has excellent communication skills, is reliable, trustworthy, and has the ability to work within a fast-paced environment. This is an incredible opportunity to serve as a gatekeeper to C - Suite Executives in a dynamic, stimulating...
Executive Assistant to the COO
Provide day-to-day administrative support requirements. Ability to handle multiple projects and tasks. Ability to show judgment and initiative to accomplish job duties. Ability to work under pressure and to tight deadlines. ...
Executive Assistant to 2 C-Level Executives / Project Team Coordinator - Global Non-Profit
Our client, a Global Non-Profit, focused on Green Energy is seeking a Full-Time/Permanent Executive Assistant to support two of its C-Level Executives, including the Chief Partnerships Officer and the Chief Development Officer, and also act as Project/Team Coordinator. Provide high-level executive a...