Human Resources Assistant

Schedule :

Monday - Friday (40 hrs / wk)

8 : 30 AM - 5 : 00 PM

Department : Human Resources - 151

Primary Purpose :

Provides clerical and administrative support to the Human Resources department requiring a working knowledge of departmental procedures.

This position may serve as the face of Human Services and the 585 Building providing customer service to employees and visitors in person and over the telephone.

Performs various activities including, scanning, filing, data entry into the HRIS, maintaining HR records and handling of confidential information.

Performs HR support duties under general supervision.

About ARUP :

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology.

Based in Salt Lake City, Utah.

ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development.

Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient’s life.

We never forget that there is a patient behind every specimen we receive.

We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence.

Consider joining our dynamic team.

Essential Functions :

Maintains quality service by following policies, procedures and protocols

Provides customer service to triage questions from employees and visitors

Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel.

Uses a good measure of personal tact, integrity, critical thinking, and judgment when dealing with internal and external contacts.

Assists with pre-employment documents and handles confidential correspondence and documents.

Serves as a point of contact for employment verifications

Enters and maintains HRIS data with accuracy and files documents in appropriate files

Requests background checks, credit checks, and drug screens for new and existing employees.

Processes registry checks for all employees on a monthly basis.

Creates, organizes, and maintains electronic files for employees including I9 verification, education and certification documentation as needed.

Requests physical employee files from storage as requested.

Assists with audits to ensure compliance by working with the Quality Department, Compliance Departments, as well as Human Resources Leadership

Orders supplies for the department as well as providing general administrative support as needed for Human Resources staff.

Assists various HR teams with projects or activities.

May assist the Benefits Team with general questions for employees on ARUP benefits.

Helps in conducting miscellaneous administrative duties

Other duties as assigned.

Physical and Other Requirements :

Stooping : Bending body downward and forward by bending spine at the waist.

Reaching : Extending hand(s) and arm(s) in any direction.

Mobility : The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.

Communicate : Frequently and effectively communicate with others.

PPE : Biohazard laboratory environment that requires the use of personal protective equipment in accordance with CDC and OSHA regulations and company policies.

ARUP Policies and Procedures : To conduct self in compliance with all ARUP Policies and Procedures.

Sedentary Work : Exerting up to 10 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Fine Motor Control : Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.