Executive Assistant

At Investco, we are team of professionals who manage, direct, and grow a large portfolio of operating businesses and real estate assets including residential, commercial, industrial, and agricultural properties.

We’ve been in business since 1983 with a laser focus on creating and building lasting value for generations. Come join our team!

As Executive Assistant you will be the principal assistant and liaison for three members of the Investco Executive Team : Chief Investment Officer and two Vice Presidents.

As an ideal candidate you are highly self-motivated, professional, and capable of managing your workload and prioritizing tasks in a fast-paced corporate environment.

We require the ability to uphold a strict level of confidentiality and exercise discretion and independent judgement.

Schedule : Monday through Friday, 8am to 5pm in Seattle, with 1 day a week in Sumner.

RESPONSIBILITIES

• Coordinates executive communications, including taking and screening calls, opening and sorting mail, responding to emails, and interfacing with partners and employees.
• Coordinates complex calendar management and works collaboratively with other executive assistants across the organization.

Proactively looks for ways to improve the weekly and monthly calendars for each individual.

• Manages relevant internal deadlines and sends reminders to teams on behalf of the CIO and VPs.
• Arranges detailed travel plans and itineraries and compiles documents for travel-related meetings - both business and personal.
• Provides meeting support and coordination including agendas, materials, minutes (if needed) and follow up as necessary.
• Prepares and edits correspondence, reports, presentations and other complex documents, with a high level of design and grammatical expertise.
• Oversees all aspects of corporate event planning and management, including internal and external events. Responsibilities include managing overall event details, scouting and booking locations, budgeting, food, entertainment and contracting.
• Liaises between various departments regarding transactional documentation that requires CIO or VP review / execution.
• Completes monthly corporate card reconciliations and expense reports for the CIO and VPs. Assists with managing PTO requests and expense report approvals on behalf of the CIO and VPs.
• Utilizes internal system to track birthdays, anniversaries and other critical personnel dates and assists with all forms of employee recognition on behalf of the CIO and VPs.
• Drafts social media posts on behalf of the CIO and VPs.
• Proactively takes on projects and other duties as assigned, to add value and create efficiencies in the day-to-day operations for the CIO and VPs.

QUALIFICATIONS

• Bachelor’s Degree strongly preferred.
• 5+ years’ experience as an Executive Assistant reporting directly to senior management within a fast-paced and dynamic organization.
• Demonstrated competency in Outlook, Word, Excel, PowerPoint, Adobe and InDesign, with a growth mind-set to become proficient with company-specific programs and software.
• Takes pride in delivering outstanding service to others in every interaction.
• Exceptional organizational skills and attention to detail.
• Excellent writing and editing skills.
• Design and marketing experience, for creating visually appealing formatting and presentation of information.
• Self-directed, creative problem solver able to deliver results with minimal supervision in an unstructured environment.
• Ability to prioritize workload, multi-task, and work under pressure in a fast-paced environment.
• Strong interpersonal skills with proven ability to work effectively with a variety of people to negotiate solutions and collaborate in a productive way.
• Knowledge of commercial real estate and financial terminology preferred.
• Able to travel and stay overnight as needed (1-3 trips a year)
• Upholds a strict level of confidentiality and exercises discretion and independent judgement with respect to matters of significance.

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, marital or veteran status, or any other legally protected status.