Human Resources Coordinator

At Motiva, our employees' energy, passion, and dedication to excellence are what make us who we are and what allows us to generate energy that makes a house a home, gets us from point A to point B, and enables our health and wellbeing.

We invest in every aspect of our employees' lives because, at Motiva, our people matter.

Headquartered in Houston, Texas, Motiva refines, distributes and markets petroleum products throughout the Americas. The company's Port Arthur Manufacturing Complex in Port Arthur, TX, is comprised of North America's largest refinery with a total throughput of 720,000 barrels per day, the world's second largest base oil plant, and an integrated chemical plant.

Under exclusive long-term brand licenses with Shell and Phillips 66 (for the 76® brand), Motiva's commercial operations supply more than 12 billion gallons of fuel to customers annually.

Motiva is wholly owned by Aramco, one of the world's largest integrated energy and chemicals companies.

Position Overview :

The Human Resources (HR) Coordinator will report to the Director of Human Resources and support the Human Resource Business Partners in ensuring smooth HR operations and essential administrative support, while managing employee records, from compliance to employee relations, in a fast-paced and dynamic environment.

This role will respond to HR-related inquiries and provide comprehensive administrative support to the HR team. This role is heavily responsible for managing data requests, conducting audits for compliance, prepare presentation slides for meetings, support investigations, and more.

We're looking for someone detail-oriented, highly confidential, and organized to add to our team!

Responsibilities :

• Respond to internal and external HR-related inquiries and requests
• Provide comprehensive administrative support to the HR team
• Answers front-line HR-related and benefits questions from employees and escalates complex questions and issues to the appropriate groups
• Address employee inquiries regarding company policies, benefits, vacation, retirement plans, and other HR-related topics.
• Manage and respond to data requests and conduct audit sessions to ensure compliance and accuracy in HR processes
• Prepare and update presentation slides for Leadership Team meetings, townhalls, and other significant events
• Provide investigation support by collecting data and taking detailed notes during inquiries
• Write, maintain, and support a variety of reports or queries, utilizing appropriate reporting tools
• Recommend innovative approaches, policies, and procedures to effect continual improvements in the efficiency of programs
• Conduct non-sensitive exit interviews and assist with offboarding procedures to ensure a smooth transition for departing employees.
• Oversee the tracking and follow-up of Learning & Development enrollments
• Track and report mid-year and end-of-year review completions
• Offer support for maternity / parental leave processes, ensuring employees are well-informed and assisted throughout their leave
• Calculate pay and manage vacation calculators for retirees, providing accurate and timely information
• Support contingent worker audits to maintain compliance with company policies and regulations
• Organize and provide logistical support for team offsite meetings and away days
• Assist with Performance Improvement Plans (PIP), Oral / Written Reminders, and Decision Making Leave (DML) draft support
• Aid in the preparation of severance / termination business cases, ensuring all documentation is thorough and compliant
• Support the End of Year calibration sessions, facilitating fair and consistent employee evaluations

Experience and Qualifications :

Basic Qualifications :

• Bachelor's degree in Human Resources, Business Administration, or a related field
• 3+ years of experience in Human Resources
• Ability to create compelling presentations with Microsoft PowerPoint, showcasing excellent design and communication skills
• Strong knowledge of recruitment practices, employment laws, and HR policies
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in HR software and Microsoft Office Suite
• Ability to handle confidential information with discretion

Preferred Qualifications :

Knowledge of Human Capital Management software, previous experience with Workday is a plus

We reserve the right to amend or withdraw Motiva jobs at any time, including prior to the closing date. Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and / or grade.

Applicants for regular U.S. positions must be authorized to work in the United States for Motiva Enterprises LLC without the need for sponsorship of an immigration authorization or visa (for example, TN, H-1B, or other employment-based immigration authorization or visa).

Motiva participates in E-Verify.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information, or other protected status under federal, state, or local laws.