Assistant to the President

Job Summary

Reporting to the Campus President, the Assistant to the President serves as the primary liaison for incoming requests, coordinating with and on behalf of the president.

This leadership position is responsible for overseeing proper functioning of the activities of and on behalf of the President’s Office.

The incumbent manages a variety campus and district-wide projects for the president. Primary Duties and Responsibilities Essential Performance Requirements*

• Uses project management-related processes to assist the Campus President with oversight and execution of strategic planning projects, including serving as a liaison in this area
• Provides confidential counsel to the president on matters related to internal and external campus relations
• Advises the president on key opportunities for campus engagement and visibility; partners with office team to ensure president’s schedule reflects desired level of engagement
• Proactively ensures a seamless coordination of the work of the President’s Office; relies on accurate, responsive, and collaborative communication with constituents at all levels as a key coordination tactic
• Provides direction and support as required for internal and external events on behalf of the President’s Office
• Serves as primary liaison between campus and Real Estate and Facilities
• Provides support for campus leadership team meetings and activities, which may include developing agendas and performing follow up on action items
• Reviews correspondence to Campus President and drafts responses on complex issues.
• Conducts and assembles research and generate ideas on a variety of topics of relevance to the Office of the Campus President
• Assists in the formulation and drafting of proposals , grant proposals and executive summaries
• Coordinates assessment, evaluation, and institutional effectiveness activities on behalf of the Office of the Campus President
• Coordinates advancement and / or special fundraising campaigns on behalf of the Office of the Campus President
• Maintains standards of confidentiality in accordance with the College, FERPA, student records, and other protected documentation
• High level of functionality in the use of Microsoft Office programs and project management tools

General Supervision and Management

• Serves as an administrative generalist to interpret and direct next steps on the development and routing of documents such as memorandums of understanding, procurement documents, etc.
• Manages all budgetary and financial planning for the president’s office departmental budget, including all expense management, budgeting, project / special initiative funding, and compliance in conjunction with appropriate financial policies
• Responsible for personnel management, evaluation, and development of assigned administrative support
• Ensures that responsibilities of direct reports are completed timely, accurately, and with service excellence

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values and 3 goals and 8 principles of the College

Supervision Works under the general supervision of the Campus President

Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• Master’s degree
• Five (5) years of administrator-level experience in the essential job duties

Preferred Qualifications

• Doctoral degree
• At least one (1) year’s working experience working with multilingual communities

Knowledge, Skills and Abilities

• Knowledge of project management-related practices to support the completion of projects assigned to the campus president
• Skilled in excellent customer service and interpersonal relationships
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
• Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment Physical Demands The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls;

reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance.

The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock.

The noise level in the work environment is usually quiet. Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.