Facilities Manager

Title : Facilities Manager

FLSA Status : Exempt

Department : Public Works

Grade : 11

Salary Range : $57,701 - $91,036

Job Purpose : The Facilities Manager is responsible for ensuring the effective use of University City facilities. This position is responsible for ensuring all facility compliance, relationship management, vendor management, customer service activities, and provides supervision of Facilities and Custodial staff.

Reports to the Director of Public Works. Essential Functions

• Assign, direct, and coordinate the work of all Facilities and Custodial staff
• Establish working schedules and approve all leave requests for the Facilities Division; Manage staff timesheets and leave requests in the payroll system
• Schedule, maintain, and follow-up on routine building maintenance
• Serve as primary point of contact and provide approval on purchases, deliveries, maintenance, and expenditures
• Provide initial approval of bid requests from General Maintenance Worker
• Serve as point of contact and supervise repairs, replacements, additions, and alternation of facilities and equipment by Facilities employees and / or Contractors
• In partnership with the General Maintenance Worker, create and maintain building emergency procedures for all U-City buildings and coordinate annual trainings and Safety and Buildings orientation.

Active member of the Safety Committee

• Complete regular evaluation of services, vendor relationships, and contracts to ensure the most cost-effective use of the City's resources
• Complete research and provide recommendations on necessary facility maintenance
• Conduct and document regular facilities inspections
• Create and maintain current Facility Policies and Standard Operating Procedures
• Draft project estimates and divisional budgets, and recommend priorities for repairs
• Establish and maintain healthy networks and working relationships
• Coordinates and supervises contractor services and bid services
• Oversees and conducts preventive maintenance of City facilities and equipment
• Maintains records of repairs and purchases
• Alternating some evenings, weekends, and holidays
• Contribute to the overall success of University City

PREFERRED TECHNICAL SKILLS

• Makes minor building alterations in plumbing, mechanical and HVAC repairs
• Builds and erects fences
• Ma intains working sewage and potable water systems
• Hangs doors and gates
• Repairs door locks, hardware, and latches
• Reads blueprints and makes rough drawings
• Paints with some knowledge and proper use of epoxy pool coatings
• Replaces electrical switches, receptacles, plugs, circuit breakers, and motors
• May supervise semi-skilled laborers or custodians
• Maintains inventory of supplies necessary to perform job functions
• Performs other related duties as required

Supervisor Responsibilities

• Establish a team that is service oriented and provide coaching and training recommendations
• Define and communicate goals and objectives throughout the Facilities department
• Ensure positive interactions amongst client interactions
• Complete annual performance appraisals for reporting staff
• Provides guidance to the team on strategic planning and professional development

Qualifications :

• Bachelor's degree in a related field or between five-ten years of experience in maintenance / construction work, plumbing, mechanical, electrical, and custodial work
• Supervisory experience preferred
• Knowledge of tools, methods, equipment, and materials used in carpentry, concrete work, plumbing, mechanical, electrical, custodial and maintenance work
• Ability to understand and follow oral and written instructions
• Ability to work independently and carry out work assignments with little supervision
• Mechanical aptitude and skill in the use of hand and power tools
• Knowledge of HVAC systems
• Ability to work on ladders and in high places, essential
• Valid, current Driver's License and Insurance, required
• Positive, proactive attitude
• Ability to conduct oneself in a professional, respectable manner
• Demonstrated ability to lead by example
• Regularly requires reaching with hands / arms and repetitive wrist or finger movement; frequently requires talking, hearing, grasping, pushing, standing, walking, driving, stooping, kneeling, crouching, crawling, climbing or balancing, and moving up and down from / to sitting position on the floor;

occasionally requires feeling attributes of objects (e.g., determining size, shape, temperature, or texture by touching with fingertips)

Overall Physical Strength Demands :

Physical strength for this position is indicated below with "X"-

Sedentary

Light

Medium

Heavy

Very Heavy

Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts regularly OR requires walking or standing to a significant degree.

Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. regularly.

Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. regularly.

Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. regularly.

Work Environment : Regularly

Regularly

Over 70%

Frequently

41% to 70%

Occasionally

16% to 40%

Rarely

Up to 15%

Never

• Physical Demand-
• Frequency-

Sitting

Talking

Hearing

Feeling attributes of objects (e.g., determining size, shape, temperature, or texture by touching with fingertips)

Grasping

Pushing

Standing

Walking

Driving

Reaching with hands / arms

Stooping, kneeling, crouching, crawling

Climbing or balancing

Repetitive wrist, and or finger movement

Moving up and down from / to sitting position on the floor

Physical support and care of children (e.g. diapering, feeding, positioning, etc.)

Environmental Conditions :

Regularly

Over 70%

Frequently

41% to 70%

Occasionally

16% to 40%

Rarely

Up to 15%

Never

• Environmental Condition-
• Frequency-

Work in confined spaces (crawl spaces, shafts, pipelines)

Wet, humid conditions (non-weather)

Varying, inclement outdoor weather conditions

Vibration

Work in hazardous traffic conditions (does not include regular traffic commute)

Extreme cold (non-weather; 1 hour)

Extreme heat (non-weather; >

100 deg. F for >

1 hour)

Subject to oils (mechanical or food)

Required to wear a respirator

Fumes or airborne particles

Work near moving mechanical parts

Work in high, dangerous places

Risk of electrical shock

Potentially hazardous bodily fluids

Potentially hazardous or cancer-causing agents or chemicals

Clarity of vision at 20 feet or more.

Clarity of vision at 20 inches or less.

Three-dimensional vision- ability to judge distance and space relationships.

Precise hand-eye coordination.

Ability to identify and distinguish colors.

Very quiet

Quiet

Moderate noises (i.e., an office with conversations, photocopiers, and / or computer printers.)

Loud noise

Very loud noise

Description of loud or very loud noise :

Frequent noise from machinery, motors, power tools, and pumps.

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