Assistant Activities Director

Position Type :

Appendix F - Extra Duty / Non-Coaching

Date Posted : 4 / 25 / 2024

4 / 25 / 2024

Location : Bartlett High School

Bartlett High School

Date Available : 07 / 01 / 2024

07 / 01 / 2024

Closing Date : Until Filled

Until Filled

Position / Title : Assistant Athletic Director

Bargaining Unit : NON-UNION

Department / Location : Secondary Education Instruction & Equity

Work Days : 10 month

Reports To : Athletic Director

JD Revision Date : 07 / 27 / 2023

Supervises : N / A

Function / Position Summary

Responsible for assisting the Athletic Director in the delivery of the overall student athletic program. Additionally he / she is responsible for but not limited to areas of event supervision, staff development, equipment inventory, facility and contest management, summer camps and web / media relations.

Frequent night and weekend work and in-season travel required.

Job Duties / Responsibilities

• Responsible for securing personnel for athletic event supervision.
• Meet with staff to provide instruction and expectations for supervision responsibilities prior to first contests.
• Log all faculty supervision information on designated spreadsheet and submit to Athletic Director for proper processing.
• Assist with athlete registration for fall, winter, and spring sports.
• Responsible for the organization of picture day for all sports, providing assistance to coaches and players on the scheduled day and make-up day if necessary.
• Attend all Head Coach's meetings.
• Attend Up-State 8 pre / post-season meetings for sports for which your high school is the conference representative.
• Assist with indoor practice facility scheduling.
• Collect and compile completed vouchers, and in some cases, W-9s from contests worked for the High School sport event.
• Communicate with lower level coaches to receive official's vouchers from contests.
• Responsible for supplying and collecting W-9 forms to all official's.
• Assist the Athletic Director in the scheduling of middle school games, officials, and transportation for the specific high school's assigned sport.
• Collect and report scores from middle school contests.
• Assist the Athletic Director in the overall scheduling process.
• Update the Athletic Hotline on a daily basis.
• Assist with maintaining the athletic website.
• Greet coaches, administrators and teams.
• Open locker rooms.
• Get officials signed in.
• Help with contest set-up- this includes assisting coaches and locating all necessary equipment.
• Set up workers, get them signed in and signed out on a time sheet.
• Supervise- attend all games agreed upon with the Athletic Director, acting as the official High School representative.
• Be familiar and prepared with emergency and safety procedures (severe weather, fire, etc.)
• Makes sure all equipment is secured at the end of the event.
• Other duties as assigned.

Education

• Bachelor's Degree.
• Appropriate License (Professional Educator License with General Administrator or Principal endorsement or Educator License with stipulations with provisional educator endorsement (Preferred)
• Certified in First Aid / CPR and AED required.

Experience / Knowledge

Minimum three (3) years of relevant experience in coaching and administration / organization of athletics programs.

Physical Demands

Ability to lift up to 50 lbs. with proper technique.

Terms of Employment

This is a 10 month position.

Attachment(s) :

• App F Assistant Activities Director REV 12.11.2023.docx
5 hours ago