Administrative Associate III- A/P

77540BRJob Posting Title : Administrative Associate III- A / PDepartment : Pediatrics-Dept of Pediatrics AutoReqId : 77540BRStatus : Full-TimeStandard Hours per Week : 40 Job Posting Category : AdministrationJob Posting Description : The Administrative Associate III :

Assists supervisor with special projects and preparation of complex reports and documents. Collects and compiles information from diverse sources, performs calculations, creates charts, graphs, and spreadsheets, and performs other related duties as requested.

Transcribes and types correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical, and / or specialized terminology from recorded dictation, shorthand, or rough draft.

Prepares documents requiring stylized formats and lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages.

Proofreads and edits materials for grammar, punctuation, and spelling.

Answers, screens, and routes telephone calls and greets and directs visitors and staff. Provides routine and / or standardized information within scope of knowledge and authority.

Receives, screens, and drafts responses to correspondence.

Leads and oversees work of designated office support personnel. Plans, prioritizes, and delegates work assignments and monitors performance, providing feedback and guidance as needed.

Serves as a resource on departmental policies and procedures and provides assistance in resolving administrative problems and issues.

Trains and orients new personnel and participates in selection, evaluation, and discipline of subordinate staff as appropriate.

Reviews invoices, payment requests, vouchers, etc. for accuracy / completeness in the AP software, Core Integrator.

Approves items for payment or returns for additional information

Provides training to new division hires responsible for submitting payment requests and as needed.

Applies and enforces purchasing policies

Serves as the department liaison with the divisions and the PO on A / P matters

Assist the Payroll Coordinator as needed with the following :

Enter additional payment data into ADP software (i.e. moonlighting, retros, and adjustments)

Review check register for accuracy

Calculation of benefits and deferrals

Forward data report to benefits company for processing.

Provide data to Accounting for payroll wire transfer

Maintain payroll records

Support HR and employee information requests

To qualify, you must have :

High School Diploma / GED

1 year of relevant experience

An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his / her functions and services.

Initiative in improving operations within area / department, and the ability to assist in implementing changes.

Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.

Office / Site Location : BostonRegular, Temporary, Per Diem : Regular Remote Eligibility : Part Remote / Hybrid