We are seeking a reliable and organized Office Assistant to support the day-to-day administrative operations of our office.
The Office Assistant will play a key role in ensuring the office runs efficiently by performing various clerical tasks, managing office supplies, and assisting team members with administrative duties.
The ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks simultaneously.
Key Responsibilities :
- General Office Support :
- Answer and direct phone calls, emails, and other correspondence to the appropriate departments.
- Greet and assist visitors, clients, and employees as they enter the office.
- Maintain and organize office areas, ensuring a clean and professional workspace.
- Clerical Duties :
- Perform basic data entry tasks, filing, photocopying, and scanning documents.
- Assist with managing and organizing office documents and filing systems (both physical and digital).
- Prepare and edit documents, reports, memos, and emails as requested.
- Scheduling and Coordination :
- Assist in coordinating meetings and appointments, including booking conference rooms and preparing meeting materials.
- Support office events, meetings, and conference planning as needed.
- Supplies and Inventory Management :
- Monitor and manage office supplies and equipment, placing orders when necessary.
- Maintain office supply inventory and ensure all necessary items are stocked.
- Mail and Shipping :
- Sort and distribute incoming mail and packages.
- Prepare outgoing mail and shipments, including handling couriers and deliveries.
- Support for Other Departments :
- Assist HR, finance, and other departments with administrative tasks as needed.
- Provide support for special projects and office initiatives. Qualifications :
- Education :
- Education :
- High school diploma or equivalent required. Additional qualifications in office administration are a plus.
- Experience :
- Previous experience in an office assistant or administrative role is preferred but not required.
- Skills :
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment (printers, copiers).
- Strong organizational skills with attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and ability to handle confidential information with discretion.
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