Legal Billing Specialist / Remote - Hybrid

Position Description :

Mavacy PLLC is a forward-thinking legal firm, dedicated to solving complex business challenges with efficiency, precision, and within budget.

As leaders in the legal industry, we constantly evolve to meet our clients' ever-changing needs. What sets us apart is our exceptional blend of problem-solving expertise and professionalism, paired with a unique, optimistic approach to business.

Were not just legal advisorswere true deal-makers, focused on driving innovative solutions and fostering client success.

At Mavacy, we prioritize empowering our employees with top-tier support and the latest tools to enhance both professional and personal growth.

Our collaborative environment promotes a balanced and fulfilling career, encouraging continuous learning and well-being.

Join us to work on impactful projects, engage with talented colleagues, and make a meaningful difference.

Be part of Mavacy PLLC, where your contributions are appreciated, your growth is nurtured, and your career can truly thrive.

Experience a workplace committed to your success, well-being, and delivering exceptional results for our clients.

Position Overview :

We are looking for a highly organized and detail-oriented Billing Specialist to join our dynamic legal services team. In this role, you will be responsible for accurately processing client invoices, tracking billable hours, ensuring timely invoice submission, and applying customer payments to outstanding accounts.

You will also collaborate with clients to ensure prompt cash collections and provide A / R updates and insights to attorneys and management.

As a key contributor to maintaining the financial health of our organization, the Billing Specialist must have a strong grasp of legal billing processes and compliance.

Additionally, you may be called upon to support other areas within Finance & Accounting, including bookkeeping, budgeting, FP&A, treasury management, and tax preparation documentation.

Key Responsibilities :

Billing and Invoicing : Prepare and review client invoices, ensuring accuracy and compliance with client agreements and legal regulations.

Verify billable hours, expenses, and disbursements to be included in invoices. Coordinate with legal staff to gather necessary billing information.

Client Communication : Address client inquiries and concerns related to billing and invoices in a professional and timely manner.

Assist in the resolution of billing disputes, working collaboratively with legal teams and clients.

Time and Expense Tracking : Monitor and track billable hours, expenses, and disbursements for all cases and projects. Ensure time entries are accurate, complete, and up to date.

Collections and Payment Processing : Follow up on outstanding client invoices and facilitate the collection process. Record payments received and update the financial records.

Reporting and Analysis : Generate reports and analysis related to billing, revenue, and outstanding invoices. Assist in identifying trends and areas for process improvement.

Billing System Management : Maintain and update the billing system to reflect current client information and billing rates.

Ensure the integrity and security of billing data.

Collaboration : Work closely with attorneys, legal assistants, and administrative staff to gather billing information, resolve discrepancies, and improve overall billing processes.

Legal Software : Utilize billing software and legal management systems to manage billing and financial data efficiently.

Billing Compliance : Ensure adherence to client billing guidelines, fee arrangements, and applicable regulatory standards.

Qualifications :

Prior experience in legal billing within a law firm environment is strongly preferred.

Proficiency with billing software and financial systems (e.g., legal billing software, Microsoft Excel).

Strong attention to detail and ability to maintain a high level of accuracy.

Excellent communication skills, both written and verbal.

Ability to work in a fast-paced and dynamic environment, managing multiple tasks simultaneously.

Understanding of legal billing practices and regulations is a significant advantage.

Benefits :

Competitive salary and performance-based bonuses

Remote / Hybrid work environment

Comprehensive health, dental, and retirement plans

Professional development opportunities

Collaborative and supportive work culture

Opportunity to make a significant impact on the firm's growth and success