Proposal Coordinator

Toole Design Group in Boston, MA is looking to hire an experienced and talented full-time Proposal Coordinator . Do you thrive in a fast-paced environment where deadlines are essential?

Do you enjoy collaborating with people from across numerous offices to produce beautiful and content-rich proposals? Do you want to contribute to a dynamic team to support a growing company that is focused on making communities healthier?

If so, please consider joining our marketing team.

This Proposal Coordinator position earns a competitive salary and great benefits, including medical, dental, vision, life insurance, disability, a health savings account (HSA), and a flexible spending account (FSA).

We practice what we preach and ensure that our employees also have access to transportation by providing them with financial incentives to bike, walk, or use transit for a better quality of life.

About Toole Design

Toole Design is the leading engineering, planning, and landscape architecture firm specializing in multimodal transportation.

Since our start in 2003 as a single office in Maryland, we have expanded throughout the U.S. Our talented team of technical and operations staff are committed to delivering quality work that meets the needs of all people, regardless of age, ability, race, or gender.

We have been named a "best firm to work for" and have one of the lowest staff turnover rates in the industry. Every project our employees deliver directly and positively affects our communities.

We are industry-leading experts, and we work hard to encourage a collaborative and team-oriented environment.

A Day in the Life of a Proposal Coordinator

You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners.

You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design's standards.

You perform copy editing and proofreading to ensure products are error-free. You develop interview presentations and marketing collateral.

Qualifications of a Proposal Coordinator :

• A Bachelor's degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree
• Over two years of h ands-on experience in proposal preparation / coordination, layout design, writing and copy editing, and working with a team
• Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)
• Basic experience with Illustrator and Photoshop
• Excellent attention to detail and ability to multi-task
• Exceptional organizational skills
• A collaborative approach to generating strategies and developing creative solutions

You'll be great here if :

• Coordinating a team of people to produce a winning proposal satisfies your competitive spirit
• You thrive on tight deadlines and can juggle multiple projects at once, while delivering high-quality work on time
• You enjoy collaborating and communicating with internal staff and external teaming partners
• Formatting multi-page documents and designing compelling supportive graphics is second nature to you
• You excel at managing multiple proposals simultaneously
• You are calm, cool, and collected under pressure

Work Schedule for a Proposal Coordinator :

This full-time position typically works a flexible schedule of 40 hours a week. We also provide employees with the flexibility and necessary equipment to work from home 2-3 days per week.

Toole Design's Boston office is located in Boston's Downtown Crossing, directly adjacent to the iconic Boston Common, within a short walk to all of the major rapid transit lines and close to both North Station and South Station commuter rail lines.

The office is easily accessed on foot, by bicycle, and via transit.

Ready to Join our Boston Team?

We understand your time is valuable, so we have a quick and easy application process. If you feel that you would be right for the Proposal Coordinator position.

Please apply following the instructions for the job board or visit our website . Please also upload your work sample(s) along with your resume.

Contact if you experience any issues- we're happy to help.

At Toole Design, diversity is a necessity, not a nice-to-have. We have a collaborative culture where people of all backgrounds come together to share ideas and build better, more inclusive communities.

We encourage those from underrepresented communities - women, people of color, LGBTQIA+, immigrants, those with disabilities and people at all the intersections in between - to apply.

Even if you don't think your current skill set checks every box below, but this role seems to align with your strengths, we want to hear from you.

We're proud that about half of our managers are women and are committed to achieving racial diversity in our leadership as well.

Toole Design is a woman-owned business and an equal opportunity employer (EO / AA / VEV / Disabled employer).

For more information about Toole Design, visit our website , follow us on LinkedIn , or like us on Facebook .

Job Posted by ApplicantPro