Executive Assistant / Recruiting Coordinator

Position Description : Recruiting Coordinator

Creative Artists Agency (CAA) Hanold Executive Search is a global executive search and human capital consulting business, that is a part of Creative Artists Agency, and specializes in recruiting for executive leadership and board seats across industries.

CAA is a leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, executive search, and philanthropy.

Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.

The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for nine consecutive years, CAA represents more than 3,000 of the world’s top athletes in football, baseball, basketball, hockey, and soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of property sales and sponsorships, media advisory, brand consulting, and venue development and strategic advisory.

Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

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With a growing team and client base, we are seeking to add administrative support for our office operations. We look for great human beings who are strong assessors of talent and character and authentic relationship-builders!

Our team needs a hands-on and engaging Recruiting Coordinator to support with administrative and office operations for our recruiting teams and clients.

This role will interface and directly support senior leaders and all recruiting partners of the firm, along with executive level external stakeholders and candidates.

Stylistically, this professional should be smart, energetic, detail oriented and articulate with an ownership mentality toward client relationships and team dynamics.

This is an exceptional opportunity to learn how distinctive retained executive search is while being involved in many aspects of the firm’s operations and leaving a lasting impression for the many leaders we interact with and support.

The ideal Executive Assistant candidate will also align with our firm’s Core Values , as outlined below :

Behavioral Character :

See others and lift them.

Our Mission :

To play a role in bettering the lives of our candidates while improving the culture and performance of our client organizations.

We do this through building trusting relationships and enduring partnerships, focused on fulfilling our aspiration of a more diverse workplace and inclusive society.

Our Culture :

We are collaborative to our core, candid and proactive in our communications and compassionate in our spirit. We are a team of kind, good-natured people who share a sameness in values, and uniqueness in personalities.

We are selfless in our orientation and see one another through an inclusive lens while celebrating our differences.

Key Responsibilities

Scheduling virtual (Microsoft Teams and Zoom) and onsite meetings along with extensive calendar management for the team including Managing Partners, recruiters, clients, and candidates.

Coordination of Managing Partners, recruiters, and candidate travel including but not limited to hotel accommodations, airfare, car rental service and / or Uber vouchers and restaurant reservations for client or candidate meetings.

Providing recruiter support for client materials such as building out and proofing of Status Memos (Microsoft PowerPoint) and various documents to support client relations such as marketing materials and candidate biographies or resumes.

Support administrative team with planning company events including the annual holiday party, team offsite, and various firm sponsored activities both virtually and in-person throughout the year.

Professional and Cultural Characteristics

Borderline obsessive attention to detail.

Driven, accomplishment oriented, confident, and capable.

Able to work under pressure and turn around quality work at a fast pace.

Proactive, embraces ambiguity, confident in decision making.

Gravitas and professionalism when interacting with candidates, clients, partners, and vendors.

Strong communication skills both written and verbal.

Able to prioritize scheduling needs and operate with a high sense of urgency especially when supporting client and candidate scheduling needs.

Qualifications / Requirements

Experience with Microsoft Office Suite. Exposure to both PC and Apple environments preferred.

5+ years of experience in scheduling, admin support or other business operations support capacity.

Local to Chicago area (Evanston office). Opportunity to work remotely on Mondays and Fridays.

Position Location : Evanston, Illinois