Billings Manager

Office ManagerThe Office Manager is responsible for organizing and coordinating office administration and procedures, ensuring organizational effectiveness, efficiency, and safety.

They are responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

Key Responsibilities : -Organizational Efficiency-Streamline office operations and procedures.-Manage agendas, appointments, and meetings for upper management.

• Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained.-Team Leadership-Supervise administrative staff and divide responsibilities to ensure performance.
• Lead weekly or monthly staff meetings to communicate company news, set goals, and foster team unity.-Financial Management-Manage contract and price negotiations with office vendors, service providers, and office lease.
• Oversee the office budget, ensuring accurate and timely reporting.-Prepare timely and accurate reports on expenses and office budgets.
• Record Keeping-Ensure filing systems are maintained and current.-Establish and monitor procedures for record keeping.-Ensure security, integrity, and confidentiality of data.
• Office Safety and Environment-Implement office policies and procedures.-Ensure the office remains clean and organized.-Oversee and ensure health and safety regulations are followed.
• Communication-Facilitate intra-office communication to optimize the efficiency of interdepartmental collaboration.-Handle customer inquiries and complaints, ensuring that the company is represented in the best possible light.
• Human Resources-Oversee the recruitment process for office staff and provide guidance on procedures and policies.-Coordinate training and orientation for new employees.
• Manage employee schedules, work hours, and vacation requests.Qualifications and Requirements : -Bachelor's degree in business administration, management, or related field is preferred.
• Proven experience as an office manager or administrative manager.-Familiarity with office management procedures and basic accounting principles.
• Excellent organizational and multitasking abilities.-Strong verbal and written communication skills.-Proficiency in MS Office and relevant software / equipment knowledge.
• A proactive approach to problem-solving with strong decision-making skills.
30+ days ago