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Pocketbook Agency is hiring : Career Executive Assistant to CEO of an Animation S

Pocketbook Agency is hiring : Career Executive Assistant to CEO of an Animation S

MediabistroLos Angeles, CA, United States
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Career Executive Assistant to CEO of an Animation Studio

This range is provided by Pocketbook Agency. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00 / yr - $120,000.00 / yr

Talent Acquisition Specialist @ The Pocketbook Agency

We are seeking a highly skilled Executive Assistant to support the CEO of a fast-growing animation studio in West LA. This is a partnership role with a visionary leader, who values proactive thinking, creative problem-solving, and discretion. The ideal candidate will be organized, detail-oriented, and assertive, providing comprehensive support to enable the CEO to focus on studio growth and creative direction. This role is an exciting opportunity for someone with strong operational instincts and a passion for innovative entertainment, animation, film, and television. Candidates who bring positive energy, thrive in fast-paced environments, balance professionalism with personality, and appreciate animation as both art and business, are highly encouraged to apply.

Key Qualifications :

  • 8+ years of EA experience, preferably in the entertainment industry
  • Proven excellence in managing complex calendars with strategic scheduling to protect high-value time and ensure the CEO is fully prepared for engagements
  • Ability to consistently prepare the CEO for every meeting and decision
  • Exceptional communication skills, handling sensitive and confidential matters with discretion
  • Strong ability to anticipate needs and manage multiple priorities under pressure
  • Tech-savvy : Proficient in Microsoft Office Suite, emerging AI tools, Adobe Cloud, Google Workspace, AirTable, DocuSign, Notion
  • Ability to think strategically, proactively identifying potential issues before they arise

Core Responsibilities :

  • Strategically manage the CEO’s calendar, travel arrangements, and communication flow
  • Prepare briefing materials, correspondence, and presentations
  • Handle confidential information with discretion
  • Organize and maintain efficient document systems for project management
  • Build and manage delegation systems for overflow or technical tasks
  • Act as a liaison between internal teams and external partners
  • Assist with personal / family scheduling and occasional errands
  • Serve as a trusted thought partner on selected initiatives
  • Represent the CEO in meetings when appropriate
  • Anticipate issues before they become problems
  • Connect dots across different areas of the business to ensure smooth operations

    • Animation Industry Knowledge (Not required initially but must be prepared to learn quickly) :

  • Familiarity with animation production pipeline terminology and workflows
  • Understanding of key industry events, players, and trends
  • Ability to engage effectively with creative teams and talent

    • Compensation & Work Arrangement :

  • Salary : $90,000-$120,000 based on experience
  • Occasional travel for industry events

    • Application Process :

  • Two-stage interview process, including a practical assessment
  • Background check and confidentiality agreement required
  • References will be thoroughly checked

    • Looking to hire immediately!

    Seniority level

    Associate

    Employment type

    Full-time

    Job function

    Administrative, Business Development, and Customer Service

    Industries

    Entertainment Providers

    #J-18808-Ljbffr

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    Executive Pocketbook • Los Angeles, CA, United States

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