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Conference Services and Events Coordinator
Conference Services and Events Coordinatorkay search group • New York, NY, US
Conference Services and Events Coordinator

Conference Services and Events Coordinator

kay search group • New York, NY, US
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Job Description

Job Description

Position : Conference Services and Events Coordinator

Location : New York, NY

Company : Prestigious AM100 Law Firm

Comp Package : Salary up to $70K, Paid Overtime, Paid Time Off, Full Benefits, Bonus Eligible, 401K, and More

Hours : 8 : 00 a.m. to 4 : 00 p.m. or 9 : 30 a.m. to 5 : 30 p.m.

Summary

Join one of the nation’s most respected law firms as a Conference Services and Events Coordinator , where you’ll play a key role in delivering exceptional experiences for clients, attorneys, and guests. This position places you at the heart of firm operations—coordinating high-profile meetings, client events, and executive conferences in a fast-paced, world-class environment. The ideal candidate is polished, professional, and thrives on creating seamless, sophisticated events that reflect the firm’s high standards of excellence.

Responsibilities for Conference Services and Events Coordinator :

  • Serve as the primary point of contact for visitors and conference room users, ensuring a welcoming and professional environment.
  • Coordinate all meeting and event logistics, including room setup, catering, AV requirements, materials, and signage.
  • Manage reservations and event details using Rendezvous booking software to ensure accuracy and efficiency.
  • Provide on-site event support, greeting guests, overseeing logistics, and resolving last-minute needs with professionalism.
  • Collaborate with internal teams and clients to confirm event details and ensure flawless execution.
  • Maintain organized event records, reports, and layouts using Visio and other internal systems.

Qualifications for Conference Services and Events Coordinator :

  • High School diploma required; Bachelor’s degree strongly preferred.
  • Minimum 3 years of experience in corporate hospitality, reception, or event coordination.
  • Excellent communication, organization, and client service skills.
  • Proficiency in Microsoft Office; experience with Rendezvous, MyKastle, or similar systems preferred.
  • Ability to multitask and manage competing priorities in a high-pressure, professional environment.
  • Polished, dependable, and discreet, with exceptional attention to detail.
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