Administrative Business Partner IV

Duties :

• We're looking for an Administrative Business Partner for our Head of Product Management here at client.
• You’ll work with senior leaders in Product to keep their teams organized and aligned.
• You’ll manage busy schedules and maintain great relationships internally and externally, and you’ll need to be an amazing communicator who’s passionate about details.

You must have a deep administrative skill set and be highly organized.

You should be able take initiative and work independently on projects overseeing a wide variety of activities and demands while maintaining discretion when dealing with confidential and sensitive matters.

What you'll do :

• Efficiently manage a busy schedule, expenses and occasional travel
• Manage and collaborate on projects and priorities for the Product Management organization
• Attend meetings, communicate agendas, take notes and hold accountability with action items
• Ensure that the priorities for the Head of Product Management are cascaded to the other ABP’s supporting the org and to the appropriate xfn business partners.
• Assist the EABP of the SVP of Products on managing logistics and supporting all senior EPD leadership combined offsites
• Partner closely with the E / ABPs to the SVP of Engineering, SVP of Product, and other EPD leaders for scheduling and ad-hoc projects.
• Support projects and workstreams, helping to delegate action items and holding self and others accountable to completing the tasks assigned
• Oversee and facilitate events, including content coordination, deck or presentation materials, and logistics management (scheduling, coordinating with IT / AV)
• Draft comms for the exec, including emails to the team, top of mind updates, talking points and scripting for internal or external speaking engagements
• Coordinate with business facing xfn partners on HR to confirm recruiting related meetings, navigate and orchestrate org changes, support change management
• Support coordination of onboarding meetings and materials for new hires within the exec’s leadership team
• Coordinate team morale events and activities for exec’s directs in collaboration with other admins within the organization

Skills :

• 4+ years’ experience, ideally supporting a VP or Director level executive
• Proficiency in gSuite, Slack, MS Office Suite are a must. Proficiency in Coda, Expensify, Asana and Workday are a bonus.
• Excellent writing, communication, interpersonal skills
• Excellent organizational skills to execute multitasking in a fast-paced deadline oriented environment
• Ability to move quickly and make confident decisions while being a data-driven and analytical thinker
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly.
• Exceptional planning and organizational skills
• Excellent problem-solving skills and high attention to detail capabilities
• Team player with strong collaboration skills
13 days ago