Duties :
Administrative Business Partner
- We're looking for an Administrative Business Partner to help provide temporary support for senior leadership across client region.
- You’ll work with them and your fellow Administrative Business Partners to keep their Executives teams organized and running smoothly.
- You’ll manage busy schedules and maintain great relationships internally and externally, and you’ll need to be an amazing communicator who’s passionate about details.
What you'll do :
- Provide interim coverage support to the EMEA Admin team - 7am-3pm EST
- Assist with calendar set-up (updates to meeting cadences, color coding) and maintenance (scheduling meetings, navigating conflicts)
- Support exec led team meetings, including capturing and circulating notes and action items
- Support exec led events, including logistics management, content collection, and presenting content
- Assist with swag orders for the leader / team being supported
- Assist with coordinating team morale activities / events
- Support in coordinating with business facing XFN partners such as HR (recruiting related meetings / org changes)
If applicable) Manage scheduling meetings for the exec with external partners
Manage reconciliation of expenses for the exec(s) supported
If applicable) Assist with travel coordination
- Support in managing exec’s recognition budget (STARS / AwardCo)
- Per Non-Exempt Work Policy : Though schedules may vary, a typical work week consists of five eight-hour days (40 working hours) Monday through Friday 7am-3pm EST, unless otherwise instructed by your manager.
Skills :
What we're looking for :
- 4+ years’ experience, ideally supporting a VP or Director level executive
- Proficiency in gSuite, Slack & Mac OS are a must. Proficiency in Workday, Expensify & are a bonus.
- Ability to work autonomously & asynchronously with multiple timezones
- Excellent writing, communication, interpersonal skills
- Excellent organizational skills to execute multitasking in a fast-paced deadline oriented environment
- Ability to move quickly and make confident decisions while being a data-driven and analytical thinker
- Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
- Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly.
- Exceptional planning and organizational skills
- Excellent problem-solving skills and high attention to detail capabilities
- Team player with strong collaboration skills
Education :
- Degree or equivalent experience
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