Executive Assistant
Executive Assistant for busy Law Firm :
RESPONSIBILITIES
Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with correct grammar
Draft correspondence
Coordinate agreement approvals and execution
Track transaction negotiations and documents
File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
Handle word processing, employing correct grammar, spelling, and formatting
Create & update spreadsheets
Schedule calls, videoconferences, and meetings
Process new client / matter requests
Maintain contact lists and calendars
Enter billable time in billing program and prepare expense reports
Screen, direct, and prioritize incoming calls as well as multiple assignments.
CHARACTERISTICS FOR SUCCESS
Must be well organized, highly efficient and pay close attention to the details
Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
Resourceful and creative problem solver
Excels when multi taking, meeting deadlines in fast paced environments
Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory)
High level of integrity, discretion and handling confidential information
Professional with a collegial manner; able to interface with clients and other professionals
3 years+ experience required working as a productive Legal Assistant
Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
Able to communicate with clients who are primarily Latin artists
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