Finance Administrator

Company : Total Vision

Position : Finance Administrator

Location : Total Vision Main Office 27271 Las Ramblas Suite 210 Mission Viejo CA 92691

Duration : Fulltime Direct Hire

Pay : $20 to $25 Exciting benefits

Total Vision is a group of highly successful optometry practices that have aligned towards a common goal of worldclass eyecare results for its patients and California communities.

We are a company that is seeing significant growth and are looking for topnotch team members with the passion energy focus and commitment to excel in this type of environment.

We are looking for a detailoriented and reliable Administrator to join our finance team in our Support Center. The Finance Administrators responsibilities include bookkeeping business legal compliance in accordance with regulations and office supply management.

To be successful in this role the ideal candidate will be competent and selfmotivated. They will be effective in prioritizing and communicating with a wide variety of team members both doctors clinical and support staff in a rapidly growing business.

Duties / Responsibilities :

• Coordinate office activities and undertake administrative tasks ensuring the rest of the staff has adequate support to work efficiently.
• Manage reception phone calls correspondence (email letters packages etc.) and deliveries.
• Manage the Support Center office supplies (office and kitchen) stock tracking and place orders when necessary.
• Support the local offices with water supplies and shredding service scheduling.
• Support accounts payable staff with new vendor setup vendor conversion and multiple account consolidation.
• Assist the Controller in the timely completion of tax filings including personal property sales tax 1099 forms and other local licenses and permits application and renewal.
• All other duties as assigned.

Required Skills / Abilities :

• Proven experience as an office administrator office assistant or relevant role.
• Excellent communication interpersonal and presentation skills both in writing and verbally with management and vendors.
• Strong analytical problemsolving aptitude with creative solutions ability to organize work manage multiple projects and deadlines simultaneously with strong attention to detail and be able to perform in a highpressure environment.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office and Office management software.
• Qualifications in administrative studies will be an advantage.

Education / Experience :

• A high school diploma BS / BA in office administration or a relevant field is preferred.
• 12 years in a similarly situated role.

Office Administration