Accounts Payable Clerk

We are Gateway Regional Medical Center. Our primary function is to offer continuous nursing, medical, and other health and social services on a 24-hour basis, under physician directed care and RN supervision.

We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities.

WHAT WE OFFER

• Essential / stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from.
• Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time).
• Comprehensive Employee Benefits : Full-Time employees are eligible for various plans for medical, dental, and vision insurance.

STATEMENT OF PURPOSE : The Accounts Payable / Payroll Coordinator performs various accounting and payroll related duties for the hospital finance department in support of the hospital.

JOB DUTIES AND RESPONSIBILITIES :

• Oversees the daily processes of the department to ensure maximum efficiency and productivity.
• Receives invoices and credit memos and assigns vendor numbers. Matches invoices online to purchase order receiving, verifying quantities and prices.

Works in an accurate and timely manner and in accordance with all established departmental standards.

• Enters accounts payable vouchers, including check requests, inserting information such as date, invoice number, vendor number, department charge code and description of transaction.
• Prints weekly accounts payable checks, mails checks and any attachments, and accurately files all documentation and copies of checks.

Verifies and matches invoices to printed check audit report and creates voucher package.

Verifies processed invoices and vouchers to the daily payment scheduler and documents the payment date on the invoice.

Files scheduled invoices and vouchers in payment pending files.

Reviews invoices and vouchers and determines the appropriate payment terms that are most cost effective for the company.

Enters payment terms accurately and in accordance with company policy.

Assures that the payroll is prepared in accordance with established payroll work rules, hospital policies and procedures.

Provides interpretation to others when necessary.

• Reviews time and attendance reports for corrections and adjustments, clarifies inconsistencies / discrepancies per hospital policies, and enters corrections and adjustments into the computer system in an accurate and timely manner to prepare accurate payroll checks.
• Responds to telephone inquiries regarding employees' paychecks in a courteous, helpful manner at all times.
• Ensures that all court orders for garnishments are communicated to employees and information is relayed to payroll system.

Reviews and monitors all garnishments, wage assignments and tax levy orders, calculating employee deductions according to applicable law, and enters deductions into the system.

Prepares check requisitions for remittance to courts and appropriate recipients.

• Prepares monthly accounts payable accrual for the staff accountant.
• Updates vendor listing with changes and additions in manes and addresses of vendors as needed.
• Receives accounting department mail. Opens and date stamps all accounts payable items. Sorts items between vouchers and invoices and by processor and delivers to appropriate processor.
• Files voucher packages and related paperwork in an accurate and timely manner.
• Maintains neat and orderly files and workspace for each phase of processing in accordance with departmental standards and policies.

Rotates files to permanent storage at the end of the fiscal year.

• Reviews and approves scheduled payment dates report and tax detail report 3210D daily. Makes necessary changes to scheduled payment dates and tax accruals.
• Communicates with other departments and outside vendors in a courteous and professional manner to locate answers to questions and problems.
• Assists with year-end audit requirements, providing support in an accurate, timely and helpful manner as needed. Processes year-end Form 1099's.
• Attends departmental meetings and seminars as required, interacting in a positive and professional manner.
• Performs other duties as assigned.

JOB PREREQUISITES :

EDUCATION AND TRAINING :

• Associate degree in finance, Business, Accounting, or related field preferred
• High School graduate or equivalent required Course work in accounting or bookkeeping is highly desirable.

License / Certifications :

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred, but not required.

EXPERIENCE :

Minimum 2 years' experience in accounts payable and payroll administration. Prior experience with Paylocity or Kronos a plus.

Prior knowledge of general accounting preferred.