College Human Resources Assistant

Position Definition

To provide technical human resources support for all college personnel regarding salaries, benefits, recruitment, retirement, policies and procedures and contractual labor agreements;

and to act as the liaison between the campus and District Human Resources and Payroll. Distinguishing Characteristics N / A Examples of Duties / Essential Functions Duties may include, but are not limited to, the following :

Prepares personnel action forms, including employment, separation, address changes and salary changes for all personnel; submits forms to the appropriate manager for campus approval;

forwards college documentation to District Human Resources and Payroll.

Facilitates the process of recruitment and new hire orientation at the campus level.

Verifies accuracy of information on the hiring forms received from the hiring manager and conformity with labor agreements.

Provides salary and benefit information, as appropriate.

Prepares personnel file and hiring documents relevant to the type of employee or position.

Informs employee of pertinent salary placement and payroll processing; verifies education and work experience as prescribed in labor agreements.

Informs and provides information on Districtwide policies and state and federal law.

Assists in academic salary placement, reclassification and step advancement processing for campus employees.

Provides detailed personnel recordkeeping, gathering and auditing materials for all campus employees.

Performs related duties as assigned. Minimum Qualification-Education / Experience EXPERIENCE AND TRAINING

Three (3) years of technical or general human resources, payroll, benefits, or increasingly technical administrative experience.

EDUCATION / LICENSE OR CERTIFICATE

Possession of an Associate degree from an accredited college in human resources or a related field, or the equivalent. Minimum Qualification-Knowledge Of Principles, practices and procedures relating to employment of personnel.

Equal employment practices.

Labor agreements, federal and state labor laws, California Education Code and Minimum Qualifications for employees in California Community Colleges, as they pertain to human resources.

Modern software applications (Microsoft Office Suite, etc.). Minimum Qualification-Skill To Skill / Ability to :

Apply human resources principles and procedures in the work performed.

Research and analyze data and draw sound conclusions.

Prepare clear, complete and concise reports.

Communicate effectively, both orally and in writing.

Understand and carry out both oral and written instructions in an independent manner.

Perform mathematical calculations accurately.

Establish and maintain cooperative work relationships with those contacted in the performance of required duties.

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Minimum Qualification-Ability To N / A Desirable Qualifications

• Human Resources experience preferred.
• Apply human resources principles and procedures in the work performed.
• Research and analyze data and draw sound conclusions.
• Prepare clear, complete and concise reports.
• Communicate effectively both orally and in writing.
• Understand and carry out both oral and written instructions in an independent manner.
• Perform mathematical calculations accurately.
• Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.
• Professional and friendly demeanor when interacting with all employee groups Job Open Date : 07 / 02 / 2024 Job Close Date : 08 / 05 / 2024 Open Until Filled No Foreign Degree and Credit Statement : In accordance with the Human Resources Procedure , all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency prior to the implementation of the equivalency process.

You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date.

The candidate bears all responsibility and costs associated with obtaining the evaluation. Employee Benefits : Insurance : The District offers health, vision, dental and life insurance for monthly classified employees and managers / supervisors and their eligible dependents.

Monthly classified employees and managers / supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement : Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System).

Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation : The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance : The District offers monthly eligible classified employees and managers / supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits : The District also offers monthly eligible classified employees and managers / supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and / or authorize payment to the union.

If the newly hired employee authorizes payment to the union then the following fees apply : Local 1 has a one-time initiation fee of $ and monthly contribution of 1% of gross pay +$1.

United Faculty has an agency fee of .55% of gross pay plus $ (All confidential, supervisory and management positions are exempt from union membership)