Job Description
Job Description
We are seeking an Administrative Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.
Responsibilities :
- Handle administrative needs of Executive
- Arrange conference calls and meetings
- Plan work-related travel details
- Receive visitors
- Train and supervise lower-level clerical staff
- Maintain and order supplies
- Proactive calendar management including travel arrangements and scheduling client meetings for CPA
- Track mileage to client site for CPA
- Direct calls and respond to client correspondence and inquiries
- Check voicemail and print call log daily
- Develop and maintain workflow database using computer software systems and manual filing systems to help ensure timely completion of client requests
- Coordinate receipt of monthly accounting information from accounting clients to ensure timely completion of financial statements
- Data entry into QuickBooks for accounting clients
- Complete individual income tax returns
- Perform general administrative duties including but not limited to the following :
- photocopy, fax, scan, mail and filing client documents
- complete and update client engagement letters
- prepare print, assemble and package financial reports and tax returns for delivery to client
- Organize and maintain cleanliness of common work areas and break room
- Order and maintain adequate office supply levels
- Process and log payments for all client services including following up on accounts receivable
Qualifications :
- Associate’s or Bachelor’s degree Business Administration plus
- Previous experience as an executive secretary, administrative assistant, or in other related fields
- Three to five years of experience in administrative support with an accounting or law firm
- Detail oriented with excellent analytic and problem solving skills
- Ability to prioritize and multitask
- Strong attention to detail
- Excellent organizational skills
- Dependable and punctual
- Must possess excellent written and oral communication skills
- Ability to establish and build rapport with clients
- Self- motivated, has the ability to multi-task and ability to work in a dynamic fast paced environment
- Strong computer skills spreadsheet and word processing, PDF Files
- Ability to work under pressure and meet critical deadlines
- Willingness to work flexible schedule during tax season
Company Description
Full Service CPA Firm located in Atlanta GA
Company Description
Full Service CPA Firm located in Atlanta GA
Executive Administrative Assistant
Executive Administrative Assistant - Hybrid Environment. Possess a bachelor's degree and one year of administrative experience, or a high school diploma/GED coupled with five years of administrative background. Minimum of 3-5 years of administrative experience, preferably within a CEO setting. P...
Administrative - Administrative/Executive Assistant II
The ideal candidate will be experienced in handling a wide range of administrative support related tasks and will be able to work independently with little or no supervision and handle typical entertainment assistant responsibilities along with other projects and duties at executives. Job Descriptio...
Executive Administrative Assistant
Relieves Chief Executive Officer of administrative functions in order to increase the time CEO has available for executive level responsibilities. Oversees, and performs clerical and administrative support tasks. ...
Executive Administrative Assistant, Human Resources
JOB DESCRIPTION: Answers executive's telephones, screens calls and takes messages or refers caller to appropriate staff member. Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings. Arranges itinerary...
Executive Administrative Assistant
We’re seeking a detail-oriented, personable Administrative Assistant who can offer high-quality, dependable support to both our operations staff and sales team and help improve our efficiency. The Administrative Assistant will need to be ready to assist in the continued growth & development of our b...
Executive Administrative Assistant
Executive Administrative Assistant. We’re looking for a candidate that willbe responsible for performing complex, administrative duties utilizing advanced technical skills for 3 executive leaders in the Marketing Organization. Specifically, this role handles key communications across the leadership ...
Executive Administrative Assistant
Answers executive's telephones, screens calls and takes messages or refers caller to appropriate staff member. Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings. Arranges itinerary, prepares expens...
Administrative - Administrative/Executive Assistant II
The ideal candidate will be experienced in handling a wide range of administrative support related tasks and will be able to work independently with little or no supervision and handle typical entertainment assistant responsibilities along with other projects and duties at executives discretion/d...
Executive Administrative Assistant
Supervisory responsibilities for 1-3 Administrative Assistants. Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills. ...
Senior Executive Administrative Assistant
We are currently seeking a professional, highly organized, and detail-oriented Executive Assistant to the Chief Executive Officer and other Executive team members. Minimum 5 years of experience as a collaborative Executive Assistant or related administrative role, effectively supporting multiple hig...