Administrative Assistant

Job Description

Johnson Service Group (JSG) is seeking Administrative Assistant in FT. Loudon Hydro Plant in Lenoir City, TN. This position offers a W2 hourly pay rate of $25.

72 (according to experience), time and a half for overtime.

Contract : 9 months

FUNCTIONS AND RESPONSIBILITIES :

• Fully performs both standard and non-standard transactions related to secretarial services
• Selects, applies, and explains procedures and practices to identify and resolve discrepancies, research information sources, and document and coordinate results
• Oversees and organizes the flow of work in the business unit and / or assigned work group to ensure timely completion of functions
• Makes efficiency suggestions and standardizes processes for efficient operation of the office
• Reads incoming communication, assesses its urgency, and determines handling
• Prepares correspondence, memoranda, and other legal and technical documents from written and oral drafts.
• Creates, revises, and prints documents utilizing computer system software, macros, templates, or scanner, utilizing correct formats and terminology when setting up documents
• Drafts routine replies to general inquiries based on organization practices
• Proofs all material for review by the manager / staff for conformance with organization and office procedures and for grammatical accuracy, punctuation, spelling, and format
• Reviews work of less experienced group members
• Ensures outgoing documents are timely delivered
• If necessary, utilizes specialized delivery service and follows up on timely delivery
• Handles important contacts with visitors and clients, including executives and visiting dignitaries
• Arranges conferences; makes appointments; assembles reference materials for use in such meetings
• Where appropriate, screens calls and records messages, and utilizes judgment in referring calls to other staff
• Establishes and maintains calendar and deadline reminder systems
• Makes travel arrangements and prepares travel vouchers
• Collects information from various reference sources, such as libraries, office files, or internet sites
• May provide guidance to clerical staff
• Supports automated payroll and time reporting systems
• May support other administrative processes such as worker compensation claims
• Performs other duties as assigned and may be called upon to substitute for a senior secretary

REQUIRED SKILLS AND EXPERIENCE :

• Must meet administrative representative level requirements plus : approximately three years of responsible secretarial experience and technical skills to perform the work
• Demonstrated skills in office management with professional approach and interactions with managers and clients
• Must be willing to participate in overtime assignments as necessitated by work demands and schedules

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with over 40 years of experience investing in people and companies.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

D300