PT Administrative Assistant II

PT Administrative Assistant II

MAJOR RESPONSIBILITIES :

Essential Job Functions

• Provides administrative support to the Provost Office, the Center for Entrepreneurship, and San Jac Online with regard to paperwork, document processing, and event support.
• Provides administrative support to administrator and faculty members with regard to paperwork, run faculty loads, initial daily schedules, order supplies, process EPAFs and leave forms.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Schedules and coordinates multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations.

Records and transcribes meeting minutes.

• Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
• Maintains affiliation agreements and completes ad hoc projects, as assigned.
• Performs general office duties such as : typing letters, memos, substitute forms, and reports to include state reporting as required.
• Processes P-card statements and maintains P-card records and expenditures.
• Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions :

• Orders inventory supplies and submits expenses.
• Helps to coordinate facilities for classroom use, including maintenance requests.
• Performs other duties as assigned.

REQUIRED / MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities :

• Ability to demonstrate the College values.
• Must project a professional image, have excellent telephone etiquette and communication skills.
• We are interested in a person who is self-motivated and able to work independently on projects with the ability to work in a cooperative manner with other full-time and part-time staff as a productive team member supporting the total effort of the unit.
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment.
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint).

Education and Experience :

Required Education :

High school diploma or equivalent.

Preferred Education :

Above requirement plus one (1) year of specialized or technical training beyond high school.

Required Experience :

Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience :

Above requirement including one or more years in a higher education environment.

ADDITIONAL INFORMATION

Remote Work Opportunities :

The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Work Environment

Office environment

Salary Grade : CLERI

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number : req5500

Posting Close Date : 9 / 27 / 2024

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