Office Billing Manager

Our law firm is hiring an office - billing manager to join our growing team. We’re looking to invest in a candidate who is interested in team leadership, upward mobility, and the opportunity to work in a fast-paced, high-energy work environment.

You’ll be in charge of our administrative staff, billing, and collections, oversee day-to-day operations, and ensure our business is running smoothly.

If you’re a systems thinker with a passion for building the best team, start your application today!

Before applying for this role, please read the following information about this opportunity found below.

Responsibilities :

• Maintain front-facing relationships with customers, contractors, service providers, and vendors
• Streamline office systems including organizing filing systems, ordering office supplies, maintaining office equipment, scheduling team member meetings, and optimizing the organizational budget
• Facilitate office policies and procedures, ensuring they meet our organization’s standards
• Lead office management including day-to-day operations, directing administrative assistants, and other secretarial duties
• Perform additional human resources and office administration duties as needed
• Assist with implementing, enforcing, improving, and maintaining the Firm's personnel employment policies and providing feedback and assistance to the Firm’s support personnel
• Manage the billing and collections efforts for current clients
• Participate in evaluations of support personnel (intake, sales, law clerks, and paralegals) and make substantive recommendations to the Director of Operations regarding work assignments, promotions, discipline, terminations, etc.
• Perform liaison function between the Firm and the Landlord
• Purchase routine office supplies within the budgeted amount
• Oversee the Firm’s records retention and information storage retrieval
• Ensure the Firm’s activities are fully documented in writing
• Train staff in their respective duties using the Firm’s written policies and procedures
• Perform weekly billing for all matters and ensure clients pay current and outstanding bills
• Manage the Intake and Sales team
• Lead File Meetings with the attorneys, paralegals, and Director of Operations to ensure cases are moving along the case life cycle within the case-life time frame and ensure the financials are up-to-date with no outstanding balances
• Schedule and meet with clients to discuss financials and billing

Qualifications :

• Must possess exemplary problem-solving, communication, and time management skills
• High school graduate, G.E.D. recipient, or equivalent
• Familiarity with Microsoft Office or similar systems
• 2+ years of management experience strongly preferred
• Law firm professional service firm experience preferred

Compensation :

$50,000 - $65,000 yearly

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