Job Description :
- In this role, the individual will require excellent organizational skills to provide professional administrative support to Department.
- The successful candidate must have the ability to work both independently and as part of a diverse executive-level working team.
It will be essential that the candidate is proactive, flexible, and able to handle multiple competing priorities.
Responsibilities include, but are not limited to :
- Manage calendars, assist in planning internal meetings, and external engagements.
- Make travel arrangements and prepare expense reports when needed.
- Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities across the organizations.
This may require temporary ad-hoc schedule adjustments into night shift (after 6pm).
- Manage cube Spaces, Aisle signs, and mailroom.
- Provide support to factory employees, including but not limited to assigning lockers & hangers, replenishing office and factory supplies, and assisting IT with phone refresh activities.
- Work w / the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and / or recommendations to help ensure deadlines and goals are met.
- Keep accurate and detailed department records, including maintaining org charts, email distribution lists, etc.
- Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.
- Collaborate with other admins to improve the efficiency of administrative processes.
- Execute onsite tasks locally where direction for those tasks is being provided from Staff who are located out of state
The ideal candidate should exhibit the following behavioral traits :
Proven teamwork and respect in the workplace, and problem-solving skills.
Handle multiple responsibilities and taking initiatives while maintaining a high-level of performance.
Recognize potential issues in advance and proactively mitigate in creative ways.
Highly resourceful team player and self-starter with the ability to work with minimal supervision / direction and ambiguity.
Professional ability to manage sensitive, confidential information discretely.
Impeccable multitasking skills with attention to detail and strong follow-through.
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