Executive Secretaries and Administrative Assistants

Job Title : Administrative Assistant

Employment Type : Contract

Work Hours : 37.5 hrs. / week

Work site : 100% Onsite

Location : One Commerce Plaza, Albany, NY, 12257

Job Duration : 2 Years

Closing : 11 / 13 / 2024.

Minimum Candidate Qualifications :

a. Three-years' experience working directly for a person in an executive position as an administrative assistant.

b. Eligible to work in New York State experience.

Duties include, but are not limited to, the following :

• Must provide high-level administrative support by conducting research, preparing statistical reports.
• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls,
• schedule meetings and organization / reconciliation of travel for Executives.
• Knowledge of office administration and management; proper grammar, punctuation, and spelling; business
• communications and ability to take notes is necessary; Maintain office supply inventory.
• Manage confidentiality and proper filing of sensitive matters.
• Answer and manage phone calls, screen and direct calls to the appropriate staff.
• Perform special assignments, studies and routine administrative functions as specifically directed; Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response.
• Perform related duties as required.

In addition, the candidate must possess and / or have the ability to :

• Work individually and as part of a team.
• Track and manage reporting projects without daily oversight.
• Excellent verbal communication, writing, and interpersonal skills.
• Strong project management skills, including experience managing multiple time-sensitive, complex projects.
• simultaneously.
• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
• Proficiency with Microsoft 365, including working experience with Excel, WebEx, MS Teams and Zoom.
• Manage various tasks as assigned.
• Experience managing travel and other business expense reimbursement for senior staff including working in the
• Statewide Financial System (SFS)

Miscellaneous Information :

• Shift Days / Times : Monday to Friday, 9 : 00 AM to 5 : 00 PM.
• Client does not provide parking, but the office is accessible by subway or bus.
• Interviews will be conducted Online or In-person based on the availability.
• Training will be provided.

The Nexus Staff Difference :

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.
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