Position Description : The Administrative Assistant will provide administrative support.
Qualifications :
- High School Diploma, Associate Degree and / or certificate program preferred
- Three years of administrative assistant experience preferred.
- Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
Essential Duties and Responsibilities :
- Schedule international and / or domestic travel, with attention to detail in bookings, pick-ups, and attendant meetings.
- Provides administrative support to ensure efficient operation of office.
- Answer and direct phone calls, schedule meetings and support visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Provides information by answering questions and requests.
- Contributes to team effort by accomplishing related results as needed.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination.
- Requires standing and walking for extensive periods of time.
- Occasionally lifts and carries items weighing up to 40 lbs.
- Requires corrected vision and hearing to normal range
Supervision
The Administrative Assistant reports to the VP Clinical Operations
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