College/Division HR Coordinator

Description

Georgia State University

University Housing

College / Division HR Coordinator

Atlanta Campus

Schedule : Monday - Friday 8 : 30 AM - 5 : 15 PM

These are exciting times at the Housing Department. We are growing and we are thrilled that you are interested in being a part of our team.

We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

University Housing is seeking (1) Human Resources Coordinator to join the already awesome team taking the department to the next level of excellence!

Oversee and manage the Human Resource activity of a department include recruitment include recruitment, classification, staff development, and training, records management, employee relations, payroll, retirement, and performance evaluations.

The responsibility for this position includes assisting in the management of payroll and benefits budget (7 million). This position serves as the focal point for all human resources activities in University Housing related to Staff Selection, Recruitment, Hiring and Training, personnel action processing, staff and student hire forms, payroll, Off Cycle Payment, and Graduate Assistant Fall / Spring / Summer semester waivers.

This position also reviews Financial Reports for staff and student check payments and

reviews and updates salary and position funding reports.

WHAT MAKES The Housing Department A GREAT PLACE?

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

Budget Management, reporting, and analysis

Supervise the maintenance of departmental human resources activity records.

Prepare reports and maintain department data regarding diversity, turnover, and recruitment, and staffing positions and personnel.

Provide administrative support to the Associate Director, Business Services.

Assist in developing and preparing the human resource budget and develop future budget recommendation.

Audits payroll accounting records to ensure accuracy with hours worked. Maintain and monitor appropriate budgeting and expenditure controls and reconcile payroll with general ledger.

Payroll / Compensation

Complete termination paperwork.

Assist facilities and administrative office with temporary staffing needs and contact PantherTemps or working with and contracted Temporary Agency.

Enter stipend for Resident Assistant housing payment with student accounts, housing payment for staff residing in P3 buildings, and the meal plan stipends.

Resolves complaints / issues regarding payroll for fulltime staff.

Act as a backup for any supervisors that are unable to approve staff payroll.

Staff Human Resource Support / Assistance for Supporters

Advise supervisor on personnel related issues, consequences, policies, and procedures. Assist manager with performance issues and serve as a liaison between Housing and Human Resources to resolve problems.

Manage the 360-performance review process and procedures for staff including disciplinary actions. Consult with managers to ensure adherence to university policy and federal and state laws regarding human resources and risk management.

Review and coordinate position classification and / or compensation adjustments. Update HR position files.

Coordinate and participate in the recruitment activities of staff (student assist ants, graduate assistants, temporary staff, panther temps, and fulltime staff).

Review and coordinate the classification and posting / advertising positions onto Georgia State system.

Write employment ads and submit internet post to job boards and professional association website, sort and review resume and applications.

Schedule interviews and coordinate and submit all supporting documents for interviewed and selected candidates for approval.

Makes request for background and financial l checks.

Process reimbursement for travel related to interview process and or moving expenses. Enter invoices for payment.

Make sure that all email addresses are ready for the new employee start date.

Prepares paperwork required for new hires for software database access related to purchasing card, Banner, PantherMart, Peoplesoft, Accounting, etc

Staff Recognition Programs

Develop and implement ongoing recognition program for full time staff.

Implement recognition of staff birthdays and retirements.

Updates the employee phone directory and organization chart

Reporting :

The Human Resource Coordinator reports to the Associate Director for Business Services.

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.

As such, job duties and / or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

Minimum Hiring Qualifications :

Bachelor's degree and two years of related experience; or a combination of education and related experience.

Preferred Hiring Qualifications :

• Master Degree in Human Resources
• Two years' experience working with Payroll
• One year experience working with payroll accounting
• Prior experience working in within University of Georgia Board of Regent system
• Prior experience work in Fund accounting
• Prior experience work with Peoplesoft / Oracle or Workday

College / Business Unit

Housing

Department : University Housing

Location

Atlanta Campus

Shift : 8 : 30 AM - 5 : 15 PM Monday - Friday

Salary : 50,000 - 54,500

Pay Grade : 13

FLSA Status : Non-Exempt

Job Type : Full Time (Benefits Eligible)

Job Posting

10 / 10 / 24, 2 : 22 : 00 PM

Closing Date

11 / 01 / 24, 3 : 59 : 00 AM

Special Instructions :

To be fully considered for this position all candidates must submit the following at the time of submission :

A complete and accurate GSU application, Resume, Cover Letter (Recommended), three professional references.

LI-KH1

Georgia State University Values : COMMUNITY : Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY : Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION : Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.

INTEGRITY : Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE : Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION : Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.

5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653.

Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.

This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.

Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Clery Disclosure of Campus Security Policy and Campus Crime : Georgia State University is committed to its students' and employees' safety and security.

It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus.

This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.