Management Analyst III

About Us :

Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) and HUBZone certified performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.

S government agencies and organizations.

About the position :

TJFACT is seeking to hire a Management Analyst III to join our team in support of the United States Department of State (DOS) Information Resource Management (IRM) in Washington, DC .

The Management Analyst III (MAIII) will be an advanced individual with extensive-range, scalable management support. The MAIII will be responsible for assisting and facilitating high level management support through assignment tracking, collaboration, data calls and managing and / or monitoring the day-to-day activities.

The MAIII will provide highly proficient management support services, functions, and liaison between other offices while providing the following support services demonstrating exceptional experience.

DUTIES AND RESPONSIBILITIES :

• Provide management support to senior management
• Perform liaison activities, build close working relationship with internal / external customers; facilitate communications and enhance cooperation among various organizations
• Assist and implement plans designed to enhance collaboration and working relationship with stakeholders
• Consolidate, maintain, and track results of customer satisfaction surveys
• Assist in the identification and tracking of internal policies for cross-cutting issues
• Assist in identifying and tracking internal procedures or, customer-based policies for cross-cutting issues
• Provide coordination for assigned tasks or special tasks based on office or department priorities
• Facilitate manager communications and collaborative tasks
• Work with program and project managers on office related tasks
• Develop reports, spreadsheets and / or presentations and brief senior management both orally and in writing
• Collect and combine multiple reports into a consolidated report and review for quality
• Compile and / or create consolidated monthly reports, as directed, for management approval
• Monitor monthly plans and brief management on status
• Respond to various data calls
• Maintain electronic files with all supporting documentation and justification
• Draft and maintain specific organizational plans, as requested
• Take meeting notes, collect data from meetings and prepare Weekly Activities Report (WAR) and accomplishments
• Provide document drafting support to FTEs as required and maintain briefing materials up to date
• Assist in drafting and processing official correspondence (e.g., MOA, official letters, etc.) as required
• Develop plans and provide support for official internal / external events such as meetings, reviews, award ceremonies, etc.

Planning activities include defining processes, activities, key elements, and issues and, venue planning. Support activities include drafting documents and schedules as required, preparing activities and awards, capturing, and tracking results.

• Prepares a variety of analytical reports, memoranda, and written materials
• Draft and process electronic travel requests for travelers both contract and government
• Perform other administrative duties as assigned

REQUIRED QUALIFICATIONS :

• Required to meet these minimums in addition to having escalating levels of qualifications and experience commensurate with the position level in the Government-Wide Acquisition Contract (GWAC) marketplace.
• Years of experience and Educational Requirements :
• 10+ years of directly related technical experience
• Bachelor's degree in related field

PREFERRED / HIGHLY RECOMMENED QUALIFICATIONS :

• Knowledge of office management systems and procedures
• Excellent customer service skills
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency (expert) in MS Office
• Active Security Clearance

BENEFITS :

• Medical, Vision and Dental Insurance
• 401-K plus match
• Paid Vacation days
• Paid holidays
• Short Term and Long-Term Disability
• Voluntary Term Life

TJFACT is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

EOE / Minority / Female / Disabled / Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety.

Reasonable accommodations will be made in accordance with governing law.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)