Accounting Specialist
CFS has partnered with a growing West Michigan non-profit that's looking to hire an Accounting Specialist. The Accounting Specialist leads finance processes related to the expenditures of the organization, including accounts payable, tracking and recognition of prepaid expenses, maintaining fixed asset and depreciation schedules, monthly sales tax reporting, credit card entry and import, and preparation of annual 1099 forms.
This role also supports the mail intake process and performs other finance related administrative tasks as assigned.
Why work for this organization?
- Excellent mission
- Hybrid work schedule
- 4 weeks of PTO
- Fridays off in the summer
- 12 paid holidays
- Office is closed Christmas through New Years
- Growth Opportunities
Accounting Specialist Responsibilities :
- Primary finance team point person for organization credit cards, including allocating funds, assisting in coding, uploads into Business Central, and provides training to card holders and users as necessary.
- Responsible for gathering invoices, accurate coding, and sending approvals in accordance with the Accounting Policies and Procedures handbook and Internal Controls based on development of electronic workflow processing.
Follows up on outstanding items to ensure timely payment and accurate reporting. Enters into Business Central and prepares for payment.
- Processes check and ACH payments on payables once posted in accordance with cash flow and payment policies, including printing checks and routing to check signers.
- Maintains, schedules, and processes journal entries to ensure expenses are recognized on accrual basis, including tracking pre-paid expenses and recognizing when incurred.
- Thoroughly reviews mileage and staff reimbursement requests, ensuring accurate coding and accordance with the mileage reimbursement policy.
- Prepares cash deposit to bank institution when necessary and gives to administrative assistant to complete physical deposit.
- Maintains W-9 forms and prepares annual 1099 forms.
- Maintains fixed asset listing for all locations and calculates monthly depreciation.
- Other duties as assigned.
Accounting Specialist Education & Experience :
- Associates Degree, Bachelors (preferred)
- 3+ years of relevant experience
- Experience working with an ERP system
- Knowledge of non-profit accounting
- Knowledge of costing or cost allocations
- Strong Excel Skills
- Ability to multitask
INAUG2024
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