Senior Electronic Billing Specialist

Senior Electronic Billing Specialist Cooley is seeking a Senior Electronic Billing Specialist to join the Accounting and Finance team.

Position summary : The Senior Electronic Billing Specialist is responsible for all aspects of electronic billing. Specific duties include, but are not limited to, the following Specific duties and responsibilities include, but are not limited to, the following :

Position responsibilities :

• Generate, distribute and follow-up on various electronic billing reports to electronic billing teams and managers
• Work closely with Electronic Billing Manager on electronic billing process improvements
• Manage, track, and assign new electronic billing implementations and migrations to electronic billing specialists
• Review newly opened electronically billed matters to ensure that all relevant electronic billing information, including client matter ID's, are properly entered into billing system so that invoices are ready to be approved.

Follow-up with the billing teams, clients, partners, secretaries and / or practice team assistants as appropriate to obtain the required information

• Ensure rejected invoices are being resubmitted timely and appropriately
• Implement electronic billing firmwide within various electronic billing systems, including set ups in billing system and eBillingHub
• Monitor, track and resolve invoice rejections for resubmission in a timely manner by collaborating with partners, billing teams and clients
• Manage and monitor client / matter setups, invoice submissions / resubmissions and invoice statuses within the eBillingHub
• Ensure billing rates for electronically billed clients are timely and accurately submitted and approved in the various electronic billing systems used by firm clients
• Address questions and issues that arise with respect to electronic billing from individuals firmwide as well as from clients
• Mentor and train junior electronic billing specialists on electronic billing department processes and procedures
• All other duties as assigned or required

Skills and experience :

Required :

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Strong Excel skills
• Available to work overtime, as required
• 5+ years direct applicable experience (e.g., electronic billing and / or principles of billing, accounts receivables, accounts payables, internal costs, collections, billing rates and client maintenance procedures)
• Ability to operate at an elevated level in terms of scope of responsibility, judgement, and autonomy. Work more independently, demonstrate escalating ownership and mastery of assigned area, exhibit strength in the areas below, become a resource and mentor to others and more as they progress in different roles within the department
• Experience with electronic billing systems and eBillingHub
• Knowledge of and interest in technology and electronic systems

Preferred :

• Bachelor's degree
• Prior law firm experience
• Experience with 3E
• 10 key by touch

Competencies :

• Quick learner
• Excellent follow through, accuracy, initiative, and math skills
• Ability to successfully maintain and promote attorney and client relations
• Professional demeanor
• Excellent organizational, communication (verbal and listening) and writing skills
• Ability to work independently and under tight deadlines
• Ability to interact and work well with others (co-workers and vendors)

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position is $36.50 - $59.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and / or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and / or adults and other parental support benefits.

In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year.

We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.