Corporate Receptionist

Job summary

This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows :

Hampshire and Isle of Wight Integrated Care Board, Southern Health Foundation Trust, Portsmouth Hospitals University NHS Trust University Hospital, Southampton Solent, NHS Trust South Central Ambulance Service Isle of Wight, NHS Trust Hampshire Hospitals.

We are looking to recruit a highly motivated, flexible and enthusiastic person to work within the Corporate Reception Team based at Queen Alexandra Hospital.

This clerical role will be working as part of a team and will require a high level of detail and accuracy. The Corporate Reception Team work on an 11 week rota which enables the reception areas to be manned 24 / 7 which consists of shift work.

Due to this the reception does offer enhancement shifts on weekends and unsociable hours after 8pm. Knowledge of the Hospital Information systems would be desirable but full training would be given.

The post holder will need customer facing skills and have a deep understanding of confidentiality and data protection. Strong communication skills and be able to liaise effectively with all levels of staff is also a key advantage.

The post holder should also be able to work as part of a team and independently as required.

Main duties of the job

Job Summary : To project a modern, professional, capable and customer facing service in the corporate reception areas of the QA site.

To be the first point of contact for the majority of non-emergency patients, their carers and visitors : to provide information, give directions, offer advice and assistance either face-to-face or via telephone enquiries.

To offer support and empathy to our patients and the ability to defuse high emotional situations, professionally and discretely To provide reception cover on the main reception on all corporate reception areas.

This role will be required to work over a 24 / 7 in line with the roster

About us

Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population.

We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.

Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger.

If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust.

Job description

Job responsibilities

Key Responsibilities : To be the first point of contact and provide customer assistance to patients, carers and business visitors to the Trust.

The post-holder should recognise the importance of effective communication within the team and will strive to : Communicate effectively with team members Communicate effectively with patient and carers Recognise peoples needs for alternative methods of communication and respond accordingly.

Show compassion and empathy Respond to enquiries by telephone and in person in a courteous, professional and informed manner.

React calmly in high emotional situations, always showing empathy and compassion Deal with face-to-face and telephone enquiries in a courteous, professional and informed manner, ensuring adherence to Trust Policies regarding Confidentiality In the absence of portering staff, reception staff will be expected to take patients in wheelchairs to the appropriate area Work to standard procedures, using Trust and Local policies and procedures.

Data entry, for example : accessing the Trusts Patient Centre system to accurately record the admission, transfer and discharge of patients or entering feedback from patient surveys Access the Patient Centre system to answer patient related queries.

In staff absence, staff maybe asked to assist in covering shifts on the rota to ensure that the service is covered. Staff will be requested to support portering to deliver casenotes to various areas within the QAH site.

The post holder may be required to undertake other duties relevant to the service as may be determined by the Management Team.

Person Specification

Qualifications

Essential

• NVQ 2 in Customer Service or relevant experience
• 2 years' experience in a customer facing role

Experience

Essential

• GCSE English and Maths
• Working with the general public in a customer facing role for at least 1 year
• Worked as part of a team

Desirable

• NHS experience
28 days ago