Administrative Assistant

Job Opening : Administrative Assistant

Job Description

Red Feather Home Group at Keller Williams Realty New Tampa is excited to announce an opportunity for a dedicated individual to join our team as a Full-Time Administrative Assistant.

This position is ideal for someone seeking to build a career in a fast-paced and dynamic environment, where precision and professionalism are paramount.

Located in the vibrant community of New Tampa, this role is an on-site position and requires the assistant to operate within our bustling office setting, ensuring direct and effective participation in our daily operations.

As an Administrative Assistant with Red Feather Home Group, you will be at the heart of our operations, providing essential support to our team and ensuring that our administrative activities run smoothly.

This role calls for a high degree of organization, excellent interpersonal skills, and the ability to manage multiple tasks efficiently.

The successful candidate will demonstrate a proactive approach to problem-solving and possess a keen eye for detail.

Duties and Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Assist in the preparation of regularly scheduled reports and office budgets.
• Organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
• Handle client inquiries and provide administrative support to our sales team.
• Manage communication including emails and phone calls.
• Screen and direct phone calls and distribute correspondence.
• Handle sensitive information in a confidential manner.
• Take detailed minutes during meetings and follow up on actionable items.
• Develop and update administrative systems to make them more efficient.
• Maintain contact lists, manage databases, and file documents.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunctions and call for repairs as needed.
• Perform work related errands as requested such as going to the post office and bank.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders for supplies.

Requirements

• Proven administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in Google Drive, Google Docs and Google Sheets.
• High school diploma or equivalent; college degree preferred.
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality.
• Experience in handling complex calendars and scheduling requirements.
• Experience in managing communications or the ability to handle multiple communication types (email, phone, social media, etc.).
• Familiar with financial and facilities management principles.
• Professional judgment and discretion that come from years of experience in the field.
• Capability to work under pressure and manage stressful situations gracefully.
• A keen eye for detail and an overall passion for continual improvement.
3 days ago