Office and Events Associate

Office And Events Associate

Formation Bio is a tech and AI driven pharma company differentiated by radically more efficient drug development. Advancements in AI and drug discovery are creating more candidate drugs than the industry can progress because of the high cost and time of clinical trials. Recognizing that this development bottleneck may ultimately limit the number of new medicines that can reach patients, Formation Bio, founded in 2016 as TrialSpark Inc., has built technology platforms, processes, and capabilities to accelerate all aspects of drug development and clinical trials. Formation Bio partners, acquires, or in-licenses drugs from pharma companies, research organizations, and biotechs to develop programs past clinical proof of concept and beyond, ultimately helping to bring new medicines to patients. The company is backed by investors across pharma and tech, including a16z, Sequoia, Sanofi, Thrive Capital, Sam Altman, John Doerr, Spark Capital, SV Angel Growth, and others.

Formation Bio is seeking an Office and Events Associate to shape the day-to-day experience of working at our NY HQ. You'll ensure the office is welcoming, well-organized, and designed to help employees be productive and connected. This role blends office operations, employee experience, and productivity support from managing vendors, supplies, and meeting spaces to coordinating lunches, celebrations, ERG events, and companywide moments that bring people together.

You're a resourceful operator who takes pride in keeping things running seamlessly. You notice the details that matter but also know when to move quickly. You genuinely care about people and are always thinking about how to make their experience better. You're proactive, curious, and not afraid to problem-solve using whatever tools are at hand whether that's ChatGPT, Google, or reaching out to a teammate.

This position reports to the Director, People Engagement and requires being in our midtown, NY office MondayThursday each week.

Responsibilities

Office Operations & Productivity

• Maintain a professional, organized office environment that supports comfort and focus.
• Act as the primary liaison with building management, vendors, and IT to resolve issues quickly and keep systems running smoothly.
• Manage reception, visitor experience, and meeting room scheduling to ensure a welcoming and efficient workplace.
• Oversee supplies, snacks, coffee, mail, and deliveries, with efficient systems for replenishment and distribution.
• Coordinate and manage in-office catering / meals, including set-up and wrap-up.
• Uphold safety and compliance standards, including emergency protocols.
• Anticipate needs and improve processes to reduce distractions and make the office run more effectively.

Employee Experience & Events

About You

Please only apply if you reside in these locations or are willing to relocate to New York City.

Compensation :

The target salary range for this role is : $61,000 - $80,000. Salary ranges are informed by a number of factors including geographic location. The range provided includes base salary only. In addition to base salary, we offer equity, comprehensive benefits, generous perks, hybrid flexibility, and more. If this range doesn't match your expectations, please still apply because we may have something else for you.

You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.