Assistant to Executive

About the Role

We are seeking a highly organized and proactive Assistant to Executive to provide comprehensive administrative and personal support to a senior executive. This individual will manage a fast-paced and dynamic schedule, coordinate meetings and travel, handle correspondence, and assist with both professional and personal responsibilities.

The ideal candidate is flexible but structured , thrives under changing priorities, and can juggle multiple tasks with professionalism and discretion.

Key Responsibilities

• Manage daily calendar, appointments, and meeting schedules.
• Coordinate travel arrangements for both business and personal trips (flights, hotels, ground transportation, itineraries).
• Handle emails, correspondence, and document organization with discretion and efficiency.
• Assist with meeting preparation — agendas, materials, and follow-ups.
• Support social media management, including scheduling posts or coordinating content as needed.
• Perform occasional personal errands and ad-hoc requests.
• Maintain confidentiality and handle sensitive information with the highest level of professionalism.
• Anticipate needs and proactively identify opportunities to streamline operations and scheduling.

Requirements

High degree of professionalism, discretion, and reliability.

Compensation : Commensurate with experience.

Schedule : Full-time, with occasional flexibility required.

Benefits

Job Type :

MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.