Executive Assistant

Executive Assistant

The Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of several C-suite level Executives.

Responsibilities include managing multiple complex calendars, scheduling meetings and events for several C-suite level Executives, coordinating corporate meetings and departmental functions, greeting and maintaining contact with department visitors and clients, anticipating the needs and applying strategic business thinking to support the Executives, making appropriate, informed decisions regarding the EVPs' scheduling, developing and preparing reports, documents, and presentations for department staff as directed, maintaining accurate bank corporate records / filing system including board related documents to be reviewed by auditors and regulators, screening calls and prioritizing emails, maintaining high level of professionalism and confidentiality in work assignments, documents, processing and maintaining correspondence, files, records and minutes, performing other specific duties, coordinating detailed travel arrangements at domestic and international level for Executives and Board of Directors, preparing expense reports, submitting timecards, special assignments, maintaining office supplies inventory, assisting with receptionist relief for breaks, lunch and as needed, and performing other duties and special projects as assigned by Executive Assistant.

Qualifications include 5-7+ years of related experience in an executive administrative capacity reporting directly to high level executives, experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients, strong organizational skills, attention to detail and problem solving skills, ability to prioritize multiple tasks with minimal supervision, ability to work efficiently and calmly under pressure in a fast paced environment, highly professional and interpersonal skills when dealing with clients, employees, executives and board of directors, self-motivated and proactive with minimal guidance, excellent verbal and written communication, excellent time management skills and ability to prioritize assignments / tasks, must be able to take initiative, adaptable and multi-task to meet multiple deadlines, flexibility in work schedule, expert in Microsoft Excel, Word and Power Point, and professional working proficiency in Mandarin is a plus.

Compensation for this position is USD $60,000.00 / Yr. - USD $90,000.00 / Yr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.