Administrative Specialist (Multiple Vacancies)

Job Title : Administrative Specialist (Multiple Vacancies)

Location : Tallahassee, FL

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 61224

Department

College of Law

Responsibilities

• Provides assistance to assigned faculty members, including but not limited to : updating course documents (such as syllabi, calendars, course rosters, attendance sheets, placards, assignments, discussion boards, and tests), organizing conference calls, reserving meeting spaces, and handling request for technology; typing, and editing / proofreading documents, typing administrative forms and class materials, maintaining student attendance records, and preparing photo rosters, note cards, and seating charts. Maintains a complete record of assignments completed for faculty members, for ready access by faculty and other staff members. May use LexisNexis and Westlaw research databases in order to support faculty research.
• Serves as primary administrative contact for faculty on textbook ordering. Textbook ordering entails facilitating communication between faculty, bookstores, and textbook publishers, and maintaining current book list on College of Law web site. Ensures that the College of Law is in compliance with the University guidelines and deadlines. May assist with completing large mail outs and drafting informational flyers.
• Assists with the preparation of exam materials and helps administer exams each semester. Responsibilities include, but not limited to, typing, copying, preparing supplemental exam materials; distributing, collecting, and securing all exam materials.
• Will work in Canvas, FEAS, Zoom, and Student Central. Must know how to use DocuSign and advanced Microsoft and will assist with Textbook ordering / adoptions.
• Canvas support entails posting of assignments, syllabi, other announcements / links to faculty Canvas, populating Canvas course lists, creating, and posting quizzes, assisting adjunct faculty with creation of FSUID and course Canvas, creating Zoom sessions for synchronous online courses, and facilitating Canvas training for all faculty. FEAS database management includes maintaining the CV data for all assigned faculty and soliciting annual updates from faculty members.
• Helps faculty with travel : requests, expense reimbursements, etc. Provides support for conferences and other special events as needed. Serves as liaison to internal and external agencies for faculty, including visiting faculty by providing information regarding their travel agenda, class schedule, class cancellations, office hours, etc.
• Provides back-up coverage for other faculty support staff and to other offices and clinics as assigned by the Faculty Support Program Manager. Required to take annual training for : Canvas, travel, and FEAS.
• Participates in professional development / training activities and interdepartmental meetings. Provides training to faculty and staff on Canvas, FEAS, Zoom, etc.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma / equivalent and six years of experience. (Note : a combination of post high school education and experience equal to six years.)

Preferred Qualifications

Other Information

Want to Be a Behind-the-Scenes Superhero? Join Us at FSU Law!

Ready to make a real impact? Want to be a change agent in legal education (with a touch of daily adventure)? Then come join our Faculty Support Team at the FSU College of Law!

You’ll be working with some of the sharpest legal minds around — scholars in everything from intellectual property to constitutional criminal procedure, from natural resource law to the First Amendment, and so much more. (Check out our amazing faculty lineup here !)

So, if you’re organized, tech-savvy, service-minded, and ready to work with a tight-knit, mission-driven team — please apply. Come help us shape the next generation of legal change makers… and have fun while doing it.

We’re Hiring in These Areas :

What We’re Looking For :

What a Typical Day Looks Like :

As part of our team, you’ll get your own set of faculty to support — like having your own mini Justice League. You’ll help keep the academic engine running smoothly by :

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu. If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

The College of Law requires that applicants attach a cover letter and resume to the online application.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This is an on-campus, in-person position. The standard work hours are Monday–Friday, either 8 : 00 AM–5 : 00 PM or 9 : 00 AM–6 : 00 PM. Candidates should be able to work a flexible schedule, including evenings, weekends, and during finals, as needed.

This position is being advertised as open until filled.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.