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Administrative Assistant- 100% in office

Administrative Assistant- 100% in office

Visualutions, Inc.Spring, TX, US
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Job Description

Job Description

The Administrative Assistant ensures smooth office operations, supports onboarding and employee engagement, and assists with coordination of daily team tasks. The ideal candidate has an excellent attendance record, is highly organized, detail-oriented, and able to manage multiple priorities as needed.

Reports to : HR Manager

Key Responsibilities

  • Manage mail handling, phones, scanning, documentation, and shipping / receiving (daily / as needed)
  • Maintain hardware and office supply inventory; track equipment receipts / returns and disposal
  • Coordinate birthday announcements, cards, Fun Friday postings, community acknowledgements and event setup
  • Assist in preparation and distribute newsletters, meeting notes, and general communications
  • Support conference shipping and promotional activities
  • Document and update spreadsheets and SOPs as needed
  • Assist with new hire emails, reminders, and calendaring
  • Support local onboarding setup and employee engagement initiatives as needed.

Required Skills & Qualifications

  • Organization & Time Management : Ability to prioritize and manage multiple tasks efficiently
  • Communication : Excellent written and verbal communication skills for interacting with staff, vendors, and clients
  • Technical Proficiency : Proficient in Microsoft Office Suite (Excel, Word, Outlook), and office equipment
  • Attention to Detail : High level of accuracy in documentation, data entry, and coordinating tasks
  • Problem-Solving : Ability to resolve issues independently and support process improvements
  • Confidentiality : Handle sensitive information with discretion
  • Must be able to lift at least 50 pounds as needed.
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    Administrative Assistant Office • Spring, TX, US

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