Events and Banquet Manager

We are seeking a highly organized, proactive, and creative Events and Banquet Manager to oversee the planning and execution of events from start to finish. This role will require expertise in pre-event logistics, coordination with clients and vendors, and handling on-site operations during the event. The ideal candidate will thrive in a fast-paced environment, be solution-oriented, and ensure a seamless experience for clients, attendees, and all involved parties.

Responsibilities and authorities

Pre-Event Planning

• Collaborate with clients and internal teams (including Culinary, Front Desk, Housekeeping, Engineering, Security, etc.) to understand event goals, budget, and key requirements.
• Coordinate the fine details of all events with clients, encouraging add-ons, upsells, bar extensions, etc.
• Develop and manage detailed event timelines, budgets, and checklists to ensure deadlines and budgets are adhered to.
• Research and source appropriate vendors and suppliers based on event needs.
• Negotiate contracts with vendors and suppliers ensuring favorable terms and service agreements.
• Coordinate all logistics, including transportation, catering, equipment rentals, linens, and event staffing.
• Oversee the creation and design of event materials, including invitations, programs, signage, and promotional items.
• Ensure that all AV needs are executable in-house or outsourced when necessary.
• Develop and share with the team a risk mitigation plan, including contingency plans for potential issues or disruptions such as elevator failure or inclement weather.
• Work with the event team to create BEOs and floor plans.
• Attend and contribute to BEO meetings.
• Conduct site visits.
• Carries out other related duties as requested by the Director of Events.

Day-of Event Operations

Qualifications

J-18808-Ljbffr