Accounts Payable Specialist

Accounts Payable Specialist

Full-time, 40 Hours / Week Days Hybrid (Onsite 2-3 Days / Week) Summary : The Accounts Payable Specialist will play a crucial role in maintaining financial records, with a focus on processing invoices for payment. The ideal candidate will be a reliable person who is self-motivated and a problem solver who has experience working on a variety of systems. The candidate must have excellent organizational skills and the ability to prioritize high volume emails, invoices, and other urgent matters. The Accounts Payable Specialist processes all accounts payable documents - invoices, check requests, debit and / or credit memos, statements, etc. It is the responsibility of our A / P staff to process only appropriate organizational expenditures and to ensure the expense is properly substantiated and authorized by management. This position requires meticulous diligence and efficient data processing and data analytical skills. The ideal candidate will contribute significantly to operational success while fostering a positive, employee and patient friendly hospital culture.

Responsibilities :

• Responsible for receiving and processing timely and accurately accounts payable invoices and vendor payments in support of the company's financial operations.
• Responsible for receiving, timely processing, and verifying vendor invoices and ensuring they are properly approved and vouched for payment.
• Receive EDI invoicing and troubleshoot approval or coding errors using problem solving skills to ultimately result in issue resolution.
• Ensure non-inventory or non-po invoices have been routed for proper approval.
• Utilize interpersonal skills to communicate internally with various departments within Akron Children's Hospital, in addition to external vendors regarding invoices / payments.
• Establish and maintain relationships with vendors' accounts receivable teams ensuring suppler accounts are current and eliminating any risk of vendor holds.
• Continued focus on electronic payment methods to move more vendors to electronic payment and electronic invoicing raising the efficiency of the department.
• Timely investigation and resolution of duplicate invoices, unapplied payments, discrepancies, etc.
• The ability to analyze and effectively apply credit memos to invoices and associated vendor chargebacks to optimize cash flow management.
• The ability to take on a project with little or no supervision and bring the project to a desired close.
• The ability to use all resources available such as Excel to reconcile vendor accounts and statements resulting in accurate accounts, accruals and payments.
• Maintain AP aging schedule and invoices in accordance with the Hospital policy.
• Maintain vendor setup, ensuring all proper documentation is received and maintained for accurate 1099 reporting.
• Process outgoing payments in compliance with financials policies and procedures.