Records Operations Coordinator

Job Title

Job Description Summary

Manages registrar's office functions in relation to curriculum process, catalog production, academic schedule building, faculty credentialing, transfer articulation, enrollment verification, internal and external facilities, student honors, and software products used within the registrar's office. Work is performed under immediate supervision, working within guidelines and established standards. Decisions may affect the operation of the registrar's area.

Responsibilities and Duties Include But Are Not Limited To

• Manages communication with faculty and administration about curriculum proposals, catalog production, academic schedule development, transfer articulation, course waivers, substitutions, and Credit for Prior Learning requests.
• Manages curriculum proposals and prepares them for curriculum committee review. Responsible for information being entered and processed in curriculum software. Update and maintain master course guides and master course syllabi as course revisions are finalized. Maintain digital curriculum files.
• Manages yearly production of the college catalog and development of the academic schedule.
• Responsible for articulation of college transcripts.
• Manages student honors and yearly ceremony. Assist with commencement.
• Manages credentialing in Watermark and coordinates with division chairs for approval of credentialed faculty.
• Manages facility requests both internal and external.
• Provide administrative support to the registrar. Produce minutes for Curriculum Committee and Commencement Team meetings
• Other duties as assigned.

Qualifications and Requirements

Knowledge, Skills and Abilities; Additional Information

Financial Responsibility :

Planning, Monitoring / Reconciling, Tracking

Collaboration / Service :

Internal, External, Additional Information

Decision Making :

Decisions generally affect own position or specific functional area. Problems encountered are routine, somewhat repetitive and generally solved by following clear directions and procedures.

Independence of Action :

Works is accomplished with limited direction. Determines and develops approach to solutions. Work is evaluated upon completion to ensure objectives have been met.

Problem Complexity and Problem-Solving Timeframes :

Provides resolution to a diverse range of recognizable complex problems. Analysis is required to identify root cause. Uses judgment within defined boundaries to develop alternate solutions, both long and short term. Problem / Task resolution timeframe : Inclusive of shorter timeframes, but typically the majority of tasks take three to six months to resolve.

Impact :

Failure to obtain results or erroneous judgments or recommendations would normally have serious results and may require substantial expenditure of resources to correct and / or achieve goals.