Executive Assistant to CEO

Executive Assistant To CEO

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and CEO. The Executive Assistant also serves as a liaison to the executive management teams; organizes and coordinates external relations efforts; and oversees special projects. The Executive Assistant to the President and CEO will have responsibility for coordinating work activities and projects across a team of Executive Administrative Assistants. This individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple demands and be proactive in identifying issues and needs of the President and CEO. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with the utmost discretion. The Executive Assistant is expected to communicate and act in a manner at all times that is representative of the Office of the President and CEO. This role will provide a bridge for smooth communication between the President and CEO's office, Board members, Executive Leadership, and internal departments demonstrating leadership to maintain credibility, trust and support across the organization.

Essential Functions

• Completes a broad variety of administrative tasks for the President and CEO including managing an extremely active calendar of appointments; completing complex expense reports; composing and preparing correspondence with a high level of sensitivity and confidentiality; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Able to provide logistical support for Board of Directors meetings, respond and quickly adapt to competing priorities, scheduling and travel due to last minute unplanned changes.
• Plans, coordinates and ensures the President and CEO's schedule is followed and respected, acting as the primary point of contact. Works with external and internal parties needing direct access to the President and CEO's time and office.
• Communicates directly, and on behalf of the President and CEO, with Board members, executive leadership and external parties, on matters related to CEO's initiatives, meeting agendas and engagements.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President and CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Works closely and effectively with the President and CEO to keep informed of upcoming commitments and responsibilities and following up appropriately. Acts with a having a sense for the issues taking place in the environment and keeping the President and CEO updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President and CEO, some of which may have organizational impact.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Manages special projects as assigned from conception to completion.
• Supports President and CEO in external commitments, including service on external boards, committees and other groups.
• Provides leadership and direction to a team of executive administrative assistants ensuring alignment on key initiatives, projects and work activities as well as backup plans to cover vacations and unplanned absences.

Minimum Requirements

Education

Experience

Preferred Skills / Competencies

Organizational Relationship / Scope

Reports to the President and CEO. Position location in the St. Louis area, with flexibility to travel between the Webster Groves and Hazelwood, MO offices as required. Ability to travel, both domestic and international, required.

Working Conditions

Typical office setting. The current operating model is a hybrid schedule. The schedule would be flexibly depending on the needs of the business and the President and CEO's schedule.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.